Retention labels, which control how long messages are saved, are created by your Exchange admin. In this video, learn how to apply a retention label to a message.
- [Instructor] To assign a particular retention label … to a message, … simply select the message … and in the Tags section, … choose Assign Policy … and here are my retention policies. … I need to retain this for 30 days. … And then delete it. … Delete in a week, delete in a year. … Delete in five years. … I have never delete. … Or I have use whatever the policy is … on this particular folder. … I also have access to more retention policies. … Setting folder policies, … both of these require me to be online. … And I can view items that are expiring soon, … so let's indicate that this message … we would like to keep for six months. … That's it. … And so if I open this, … it says Retention Policy, Six Month Delete. … Deletes in six months, … so this message therefore expires six months from today … on the 17th of January in the year 2020. … And it will be deleted at that time. … Let's now take this message from Joan … and assign a policy. … Notice, I simply right clicked to do … that I want this to delete in a week. …
Author
Gini von Courter
Released
10/4/2019- Customizing and using categories
- Email management
- Adding a column to a view
- Sorting and filtering in a view
- Conditional formatting
- Using custom search folders
- Customizing and using categories
- Setting AutoArchive options
- Creating custom Quick Steps
- Creating rules from scratch or from messages
Skill Level Intermediate
Duration
Views
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Introduction
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Email management2m 30s
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1. Review Messages
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Use the Focused Inbox2m 22s
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Use the Reading Pane4m 41s
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Ignore a conversation2m 27s
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Use Mailbox Cleanup2m 51s
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Add an app2m 4s
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2. Put Views to Work
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Add a column to a view2m 19s
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Filter a view1m 44s
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Save a view2m 10s
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3. Get Organized with Folders and Catetgories
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Create Inbox folders4m 36s
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Move or copy messages3m 18s
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Use custom search folders2m 13s
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Customize and use categories5m 40s
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Set AutoArchive options4m 44s
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4. Automate Actions with Rules and Quick Steps
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Flag an email4m 36s
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Use a built-in Quick Step3m 32s
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Create a custom Quick Step2m 23s
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Create a rule from a message2m 29s
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Create a rule from scratch4m 32s
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Edit and manage email rules4m 11s
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Conclusion
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Next steps1m 13s
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Video: Apply a retention label to a message