Join Gini von Courter for an in-depth discussion in this video Adding a folder to the Favorites list, part of Outlook 2007: Effective Email Management.
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In Microsoft Outlook, when I'm looking at my entire folder list, I'm actually seeing not just mail items like my Inbox, but I'm also seeing Contacts and Calendars, and other items in a great deal of detail, followed, of course, by all of the public folders that I have access to. It's really nice to switch to a view like Mail that simply shows me all my mail folders. When I do that, another section opens up here at the top that has my Favorite folders in it. By default, there is one folder in my Favorite folders, and that is my Inbox.
But I can add other folders, and as I create a structure of folders within my Inbox, adding a folder to my Favorites folder is a way to make sure that it doesn't get lost, that I don't lose focus on it. So, for example, I want to make sure that I don't lose track of anything in the Oilfest folder. Even if my Inbox is collapsed, I don't want to lose track of the fact that there are unread messages in my Oilfest folder, or perhaps my Accounting Items folder. The way that I make sure that I can see them always is to move them from this hierarchical structure to this flat structure that's in the Favorites folder.
So, I'm going to right-click on _Oilfest 2010 and say add this to my Favorites folder, and it places it right there. So, if there is an item that is unread in _Oilfeast 2010, that will be reflected right here. Oilfest 2010 will turn bold in my Favorites Folder and show the number of unread messages there, just as it does in the regular folder that's hidden when my Inbox is collapsed. If I want to add Accounting Items folder to my Favorite folders, I will simply right-click and choose Add to Favorite Folders.
I could also, if I chose, remove an item from my Favorite folders, and I can take an item and drag and drop a copy of it to my Favorite folders, so I don't need to use the menu; I can simply drag and drop. Right-click to remove. Unlike my Folder list or my Mail Items list, which are arranged alphabetically, the Favorite folders I can have in any order. So if I want Oilfest at the top, I can drag it there.
If I want it at the bottom, I can drag it there as well. I can allow us much room for Favorite folders as I wish. So, as I create new folders within my Inbox, but want to make sure that I keep a tight focus on the items that are most important for my work life right now, I'm going to use Favorite folders as my primary method for tracking the most important folders within my Inbox.
- Viewing messages by conversation
- Flagging messages
- Understanding flags and the To Do list
- Sorting and filtering email
- Creating a search folder
- Creating email rules
- Using the Out of Office Assistant