To work along with this course you need Outlook for Mac 2016 installed on your computer. Outlook for Mac 2016 can be purchased with the Office for Mac 2016 suite or installed from an Office 365 subscription. This course is not for OWA (Outlook Web App), which runs in a browser, or Outlook.com, the web interface for free Microsoft webmail. If you don't yet have Outlook for Mac 2016, you can get a free 30-day trial of Office 365 including Outlook for Mac 2016 from office.microsoft.com.
- [Voiceover] Before we continue, let's ensure that you have a version of Outlook that I'm going to cover in this course because there are many different products with Outlook in their names. This is a Mac course. If you're using Outlook 2016 for Windows, this is not your course. There's a Time Management course in the training library, but not this one. This course is for Outlook for Mac 2016, which you might purchase alone, but more frequently you would acquire as part of a package, like Office for Mac 2016. And to launch Outlook, you'll either find it in the dock or you'll go to Launchpad and find the icon or search to find the icon.
And when I open Outlook for Mac 2016, this is what it looks like. At the top, I have menus. I have the ability to File, Edit, View, work with Messages, Format, Tools, Window, and Help. I have a ribbon, Home, Organize, Tools and at the bottom I have icons that allow me to access the different apps that are in Outlook, Mail, Calendar, People, Tasks, and Notes.
This is a really full featured application with lots of bells and whistles. You may subscribe to Outlook as part of Office for Mac 365 and that subscription allows you to install all of the current Office for Mac products and those are the Office for Mac 2016 versions. If for example, you were using Office 365 two years ago, you would be using Outlook for Mac 2011 because that was the current version then.
These are then the same product, Outlook for Mac 2016 and Outlook for Mac 2016 as part of Office 365. Another possibility is that you're using a program called Outlook Web App or OWA. Let me show you what that looks like. OWA runs in a browser and it's also part of Office 365. When you have Office 365 launched, you have Mail, Calendar, People, these are the core components that you have in OWA.
It's a peer for Excel online, for example, or PowerPoint online, Word online, but this is Mail online, Calendar online, and People online, which together is Outlook Web App. We're looking at the mailbox and these are the same emails that we saw a moment ago in Outlook for Mac 2016 and the reason is that it's the same inbox. I have the same messages, but I don't have all of the same tools. There's no ribbon at the top. I'm looking at one application at a time and can't see the others at all.
I can search Mail and People, but I can't get to my Calendar unless I go back up to the Waffle and choose my Calendar. OWA has fewer features. It has to, it runs in a browser and if you'd like to know more about using OWA, if this is an application that you use a lot, you'll find more than one course on OWA in our training library. There's one other possibility. One more Outlook product and this one is called Outlook.com and Outlook.com looks like this. These are different email messages than you saw a moment ago because Outlook.com is not connected to the same inbox as Outlook for Mac 2016 or the Outlook Web App that's part of Office 365.
Outlook.com is a free Microsoft email program an update to Hotmail. And, this is a competitor for Yahoo Mail or Gmail and other kinds of web based email. This is a program that is made only for email. There's no ribbon at the top, no Calendar, no People, but if you want free email, one of your choices would be Outlook.com. It let's you compose, and send, and store email. For this course, you need Outlook for Mac 2016. When it comes to the advanced features, this is where they're available and that's why people buy Outlook for Mac 2016 or subscribe to Office 365, so that they have access to a wide range of features and a full tool set.
If you don't have Outlook for Mac 2016, but you have a Mac, that's great. Go to the Microsoft site and you can download a trial version of Office 365 that will include Office for Mac 2016, including Outlook for Mac 2016. Launch your browser and enter office.microsoft.com. You'll end up on the homepage for Microsoft Office. You'll be asked if you're a business user or a home user and if you choose home, you will get to try this for free. And if you want to, install it now before we continue.
If you already have Outlook for Mac 2016, you're good to go.
- Explain how much time you should put into estimating how long a task will take.
- List the reasons for an item to become a calendar entry.
- Recall the keyboard shortcut for changing to a work week view.
- Recognize when to disable request proposals.
- Define how many categories can be assigned to a meeting.
- Recall the limitations on snoozing reminders.