This video demonstrates how emailed requests for work are reviewed and time estimated; creating a calendar appointment for work that will take more than an hour; creating a task or flagging an email to the task list for work that will take a short length of time; completing a task immediately and flagging it as complete; using the calendar to view and filter appointments and meetings.
- [Voiceover] I have my thresholds in place…and I'm ready to start work.…This is what my day looks like.…Every new piece of work that's thrown my way…is an opportunity for me to engage in time management.…First, I'm going to estimate…how long that piece of work will take.…And I'm going to invest time in this estimate…in direct proportion to how long I think it's going to take.…For example,…I won't spend much time at all trying to figure out…if a task is going to take me four minutes or eight minutes.…
And if I'm not sure,…I'll simply say eight minutes,…But, I will spend a lot of time trying to determine…if a task will take me four hours or two days.…Don't worry about the thresholds themselves.…Use them for guidance…and when in doubt,…choose the larger number…because when you underestimate,…you will either need to spend additional time…managing your work,…or you will need to work more time than you planned to.…When will I do this?…In my calendar,…I've saved a half hour towards the beginning of each day…to process my email, my voicemail,…
- Explain how much time you should put into estimating how long a task will take.
- List the reasons for an item to become a calendar entry.
- Recall the keyboard shortcut for changing to a work week view.
- Recognize when to disable request proposals.
- Define how many categories can be assigned to a meeting.
- Recall the limitations on snoozing reminders.