Join Gini von Courter for an in-depth discussion in this video Show two time zones, part of Outlook 2016: Advanced Tips and Tricks.
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- [Narrator] My office is in Michigan, but I'm going to be working in the California office the second week in November. I'd like to make some appointments with people while I'm there and that means that I'll create meetings. I also want to block some time for myself for specific tasks that I want to do. And I don't wanna have to do all this time zone math in my head. I'm good for about 95% of the time, but every once in a while, I spend an extra night in the den for airport for no good reason. So I'm going to display a second time zone, here, to provide me with some assistance.
Right-click, choose Change Time Zone and in the Time zones section on the calendar route, simply choose, 'Show a second time zone.' And in this case, because I've done this before, it has PST or Pacific Standard Time. And it shows Pacific Time. But you can choose whatever time zone you wish. They are all in here. Right up to and including the Aleutian Islands and Indiana, scroll back, Buenos Aires.
Casablanca. Wherever you wanna go. And you can enter whatever label you want, so if I want to enter Michigan, here, and California, here, I can do that. See this button that says Swap Time Zones? Don't click it. Because that's what you click if you're moving permanently from Michigan to California. You don't do this lightly because it would move all of my appointments from my Eastern time zone to the Pacific time zone. That's not what I want to do, so avoid this button.
It should actually have a big warning sticker on it. I'm going to click OK and notice that I have two time zones. Cal and Mich. Mich, my default or current time zone, is closest to my actual calendar. But what this allows me to do is say that I'd like to create an appointment for nine a.m. on Monday the seventh in California. I don't have to try to figure out when that is. It's pretty obvious. Nine a.m. California time is right here. Even though it's noon in Michigan.
I won't be in Michigan. I'll be in California. And if I'd like to make another appointment on Wednesday at lunchtime in California, that's right here. Starting at noon and ending at 1:30. We'll take an extra 30 minutes cause we're in California. This is how we display a second time zone. Questions that come up, 'Can I show more than two?' Nope. Just two. And when I no longer want to show this second time zone anymore, I can right-click, go back to Change Time Zone and get rid of the second time zone.
I am always retaining my original time zone, the time zone that matches up with the time zone on my computer in Windows.
AuthorGini von Courter
- Finding a contact in seconds flat
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Skill Level Intermediate
1. Top 10 Power Shortcuts
2. Organizing Your Inbox
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7. Tips and Tricks for Calendars
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