Apply a flag to an Outlook for Mac 2016 message or contact to provide a visual reminder to follow up on the item. Normally you will flag for follow up on a specific date (such as May 25, 2016), but you can flags with relative dates, such as Today, Tomorrow, and Next Week. Message flags appear in email views. Flagged items are automatically added to your Tasks list.
- [Voiceover] Flags and categories share a common ancestry.…In early versions of Outlook,…flags of different colors were used to categorize items.…This is very different in Outlook for MAC 2016.…Here, categories are used to color items,…and to organize and filter.…A flag, on the other hand,…is a time intention.…A fast way to pin an item to a date.…For example, Victor has invited me to…remain after the Latin American Headquarters,…to discuss the upcoming @Landon project.…
Tammy is also invited.…Before I can make a decision about this,…I need to consult with a project manager,…to determine if this conversation with the IT staff,…in Mexico, is appropriate given the schedule…for the project as a whole.…Let's be explicit about how this fits…with out time management thresholds.…Remember that if I decide that that conversation,…and an answer back to Victor would take more than an hour,…I would be putting this item on my calendar.…
But if it will take a short time,…more than ten minutes but less than an hour,…I have two ways to add it to my tasks list.…
- Explain how much time you should put into estimating how long a task will take.
- List the reasons for an item to become a calendar entry.
- Recall the keyboard shortcut for changing to a work week view.
- Recognize when to disable request proposals.
- Define how many categories can be assigned to a meeting.
- Recall the limitations on snoozing reminders.