Use categories to assign one or more category names and colors to an item. With categories you can visually code items, filter items, and group like items together. On the ribbon, click Categorize to edit the list of categories and colors. Each category must have a unique name, but you can assign the same color to different categories. Enable the checkbox for categories you want Outlook to display in the Calendar and Tasks sidebars. To apply a category to a selected item choose from the drop down on the Categorize button, or right click and select the category.
- [Voiceover] Outlook for Mac 2016…has three different types of tags…that we can use to organize…incoming mail, contacts,…calendar items and so on.…The first type of tag…is the read/unread tag…that notes that a message has or has not been read…so if I want to mark message as read or unread,…simply click…and now this message that was previously unread…is now showing as read.…Now it's unread and I can do this with selected messages,…not just one.…
The third type of a tag,…which we'll discuss in the next section of movies,…is a tag for follow up.…It's called a flag.…And the focus of this section…of the course is categories.…I tend to use categories mostly in my calendar…but in fact,…they cross all five of the Outlook applications:…Mail, Calendar, People, Tasks and Notes.…They allow me to sort and filter…but they're also powerful, visual organizers.…Let's begin by selecting an item…and I'm going to follow my impulse…and go to my calendar…where I have a budget workshop for Team IT.…
I would like to categorize this.…If I select this item on the Appointment tab,…
- Explain how much time you should put into estimating how long a task will take.
- List the reasons for an item to become a calendar entry.
- Recall the keyboard shortcut for changing to a work week view.
- Recognize when to disable request proposals.
- Define how many categories can be assigned to a meeting.
- Recall the limitations on snoozing reminders.