Learn how to save attachments to the local computer or to OneDrive, and even remove them completely from the email.
- [Instructor] Attachments are files that are packaged along with an email. It could be a word document, or a photo, or a PDF. It's completely separate from the body of text that makes up the contents of the email. Attachments will be right at the top of the email, above the body. And you can tell that an email has an attachment because it will have a paperclip icon right next to it in the message pane. I can see by the icon that this is a PDF file and it's just over one meg. You can see the file size, which will give you a clue whether or not you wanna download it and save it from your email or keep it in your email.
I have two buttons immediately under the attachment. I can preview all, which is going to open up a very quick view. In fact, right here in this PDF file, I can even navigate through all the pages in the PDF file. When I'm done, I can click the X in the top left hand side to close out of it. I can also click Download All. This is going to open up the Save dialog box that's standard on a Mac. I'll choose to save it to Documents. I'll click the blue Save button and my attachment has been saved.
At anytime I could always double click on it, and it's going to open it up in whatever default app you have to open that particular file extension on a Mac. I'll click Close, and finally you can click the down triangle to the right of the file name. Here you have the same options that we did before, which was previewing the file, opening it, which is the same as double clicking on it, save as, which is the same as downloading it.
It's going to save it right to your Mac. But there's one more option. You can remove the attachment. This isn't going to delete the email. This is going to delete the attachment from the email. So it will still keep the body of this email right in your inbox, just with no attachment. It's important to note that it's not going to save it to your computer first. So you will have to click on here, click Save As, save it to your computer somewhere and then click Remove.
Let's go over to this email. This email has many different attachments. I can click Preview on a single attachment and just see that one. Or I can click Preview All and get pop-up windows to see them all at the same time. I can also click Download All, which is going to save them to the same location on my Mac. If I wanna remove them, I have to do it individually on each attachment.
So that's how you can work with attachments in Outlook for Mac.
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