Learn how to respond to a meeting invitation in a number of ways. Discover how to propose a new time and accept or decline an invitation.
- [Instructor] In my calendar I have a meeting request right here, I can tell it's a meeting request because it's a lot more pale in color than my regular meeting, and because of the tentative bar on the left hand side. It's a striped bar, meaning it's tentative so I can tell that Sharon has invited me to this meeting. I can accept this by single clicking on it, or double-clicking on it and right from the ribbon tab I can accept the meeting, tentatively accept the meeting, or decline it, I can even propose a new time for the meeting.
More importantly though, let's do this from email because most of the time that is how you're going to be accepting meeting requests. Meeting requests come right to your email and this is what they look like. I can see by the icon right in the calendar view that it's a calendar invitation. On the right hand side I can see the subject, I can see who's attending and I can see when the meeting occurs. If there was a conference room set I could also see the location. I can see a few things about this, for example, it's asking me to respond because Sharon has requested an answer.
It's also telling me that the meeting is adjacent to another event on my calendar and it's been created in a different timezone. So my calendar has been reflected to show me what time the meeting is really starting. It also gives me a preview of my calendar so I can what my day is like before I accept the meeting. Sharon gave me the option to propose a new time for the meeting so I could choose to be tentative and propose a new time, or decline the meeting outright and propose a new time. I can also decline the meeting, and whenever I accept, decide I'm tentative or decline a meeting, I have the same three options.
I can choose not to send a response at all, but if I decline the meeting won't show up in my calendar anymore, I can respond and tell Sharon that I'm not going without sending any additional comments. Or I can respond and add some comments. I have the same options if I decide I'm tentative, in which I can change my respond later, or if I accept the meeting. In this case I'll choose to accept it. I don't need to tell Sharon anything about this meeting so I'll choose to respond without comment.
Off my response goes, Sharon has now been informed that I can attend the meeting, and the meeting is going to show up on my calendar. It also disappears right from my Inbox.
- Identify why you would need to tell Outlook to allow you to input server settings manually for an email account.
- Recall the easiest way to create folders for your messages.
- Explain how to save the body of an email message as a template.
- Recognize how to allow others to book appointments with you based on your calendar settings.
- Explain what happens if you try to open a calendar you don't have permission to view.
- List the steps required to view your calendars by toggling back and forth between tabs.