Learn the difference in Reply, Reply All, and forwarding an email. Also, explore how to edit text in a forward before sending it out to someone else.
- [Instructor] Outlook contains different options for handling emailed responses. If I wanna reply directly to this email from the Home ribbon tab, I can click Reply. You'll see that the attachments have been stripped out. If I'm sending a reply, we can assume she already has the attachment, since she sent it in the first place. I'll type my response, click Send, and off it goes. Instantly the icon in the message screen contains an arrow pointing to the left.
It's a visual cue that I've replied to it. In the message itself, I can also see that I replied, when I replied, and I can click Show Reply if I want to see it. Let's look at this email. This one also contains an attachment, but Jenny is telling me that I can send this one around. I think Sharon would be interested. So instead of clicking reply, on the Home ribbon tab I'm going to click Forward.
Now that I'm forwarding this, the attachment is still there so I can send it along. I'll address it to Sharon and I can also change the subject. I can do this on a regular reply also if I wanted to. I can edit it completely or I can also take out the FW, which Outlook appends that stands for forward. I can also add my own comments. Finally, I can remove any existing text that's there.
I might wanna remove header information and it's always a good idea to check, 'cause it could contain sensitive data or email addresses. Whoops, had a typo, I'll fix that. And now I'll click Send. My forward has been sent and now the icon is changing to an arrow pointing to the right. This let's me know that it's been forwarded. Let's scroll down to this conversation. This involves me, Leslie, and Jenny.
I can reply to everyone's that's involved in this email. I can click Reply All. This creates a new email that's addressed to everyone that was in the original email. Use this with caution, especially if there is a long list of names in there. I'll type my reply and click Send. And off it goes. If I just wanted to send to the original sender and not everybody that was involved in the list, I'll I have to do is click Reply.
It will strip out everybody except Jenny.
- Identify why you would need to tell Outlook to allow you to input server settings manually for an email account.
- Recall the easiest way to create folders for your messages.
- Explain how to save the body of an email message as a template.
- Recognize how to allow others to book appointments with you based on your calendar settings.
- Explain what happens if you try to open a calendar you don't have permission to view.
- List the steps required to view your calendars by toggling back and forth between tabs.