Learn how to open calendars that other users have shared, and how to create calendar groups and visually change the display of those calendars.
- [Jess] You can view somebody else's calendar if they've gone in and given me permission to be able to view it. You can access their calendar by clicking open shared calendar from the home ribbon tab in the calendar. In the search bar, type their name, I can select Jenny's name and click open. I'll click the allow button to allow exchange to go out and search for my permissions, and it shows up on the left hand side. To see her calendar, I need to place a check box next to it if it's not already selected.
Jenny's calendar will show up next to mine. I can flip through the weeks, and it's going to change through my calendar and Jenny's calendar. If I want to see them as an overlay, I can click the arrow next to Jenny's name, and it's going to show both our calendars overlaid over each other. In fact, this is a tabbed interface, so I can select Jenny's name if I have permission to create calendar events for her, if not, and I'm trying to create a calendar event, an appointment is grayed out.
I need to make sure that I've selected my own calendar, and now I can go and create appointments again. If I don't like the overlaid look, I can always click this arrow, and it will go back to a side-by-side view. I can hide and unhide any calendar at any time. For example, if I have a lot of calendars, my view can get very cluttered. At any time, I can uncheck a particular calendar that I don't wanna see, and if I have a lot of shared calendars here that I'm looking at, I can hide them all at the same time by unchecking shared calendars.
In fact, I could even hide my calendar and only see Jenny's. The last thing I could do with a shared calendar is change the color of it. I can secondary click on my Mac next to her calendar, hover my mouse over color, and change it to a new one. Finally, I can remove a shared calendar by secondary clicking it and choosing remove from view. It doesn't delete the calendar, it just stops it from showing up on my own calendar.
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- Recall the easiest way to create folders for your messages.
- Explain how to save the body of an email message as a template.
- Recognize how to allow others to book appointments with you based on your calendar settings.
- Explain what happens if you try to open a calendar you don't have permission to view.
- List the steps required to view your calendars by toggling back and forth between tabs.