Learn how to create additional calendars and share calendars with other members inside an organization.
- [Narrator] In addition to opening shared calendars, I can also create brand new calendars of my own and share them out. This is useful if I want to create a calendar for something that's completely separate from my regular calendar. For example, a personal calendar for family appointments, or if you're running a nonprofit, or a committee meeting with your company. To create a new calendar, change to the Organize ribbon tab, and click New Calendar on the left. It immediately creates a new calendar, and you can start typing a name.
Hit the Enter key, and your new calendar is renamed. The very first thing I could do is change the color of it. I can secondary-click on my new calendar, hover my mouse over Color, and change it. I can also choose to overlay it on top of mine by clicking the arrow to the left of the calendar name. Now I'm looking at these calendars one over the other one. Whenever I want to create a new appointment, I need to go through and click the tabs at the top and make sure I'm in the right one.
The Nonprofit calendar is on top, and the title is bold-face. So I'll click new Appointment, or double-click inside the time slot that I want to create the appointment for. I'll give it a title, and I can change the duration. I'll click Save and Close, and now my Nonprofit calendar has its first event. Don't forget, you'll want to click back on your own calendar to create appointments there. On the left-hand side, it's expanded to show me the category list for each calendar.
If I don't want to look at that, I can just collapse these triangles. If I decide I don't want to look at my Nonprofit calendar, I can uncheck it to hide it from the view, or check it to bring it back. And if I decide I really don't need it anymore, I can secondary-click and choose Delete. However, unlike a shared calendar, when I delete it, it's really going to be deleted. I'll set it back to Overlay. I can also share my Nonprofit calendar.
From the Home ribbon tab, I'll select my calendar, secondary-click, and choose Sharing Permissions. The reason I'm having you right-click and get to it that way, instead of clicking Calendar Permissions on the ribbon tab, is because this Option can be grayed out if the Hide on my Computer folders option is not checked off, and we unchecked it in a previous video. Here is where I can create permissions. I'll choose Add User.
I'll search for a person, click their name and choose Add, and I need to give her a permission level. I'm going to allow her to be a Publishing Editor. I'll click OK. And now, Jenny can click Open Shared Calendar and open my Nonprofit calendar.
- Identify why you would need to tell Outlook to allow you to input server settings manually for an email account.
- Recall the easiest way to create folders for your messages.
- Explain how to save the body of an email message as a template.
- Recognize how to allow others to book appointments with you based on your calendar settings.
- Explain what happens if you try to open a calendar you don't have permission to view.
- List the steps required to view your calendars by toggling back and forth between tabs.