Learn how to create and format an email message, send attachments, and save a message as a draft.
- [Instructor] To create a new message, click new email from the home ribbon tab on the left hand side. If I had more than one account in Outlook, I can click the dropdown next to from and choose from all my accounts which email account I want the mail sent from. Click inside the to field to start addressing the mail. I can start typing as much or as little as I know and if I've sent or received an email from someone, they'll show up in this autofill list. If I don't know the address, but it's in my company or a contact list, I can click the address book icon on the right hand side.
It's going to search my contacts and rooms and now I can start searching for somebody. I can click on their name and then at the bottom I can decide whether they're going to be added to the to field, the CC field, or blind carbon copy field in which anyone in this field won't know who else is getting a copy of the email. I'll add Devon to the to field and now I can close out of the search box.
I can continue adding names by adding more email addresses. I can also remove any name by clicking the mouse directly after their name and using the arrow key to delete it. Now I can type a subject line and start typing the body of my email. I can click and drag and highlight any text or all of it and alter it just like I could in a Word document. I can change the font size, I can make it bold-faced, I can change the color.
And to the right of that, I have an even bigger list of formatting options like centering text, adding indents, bullets, even numbering. I can also attach a file. If you don't see the attach file icon, hover your mouse over the right side of the email and click and drag it to make this list a little bit bigger. I'll click attach file and it's going to bring me to the browse dialog box. I can choose a file like a doc Excel file, or a picture, I'll click choose and it gets inserted into the email.
Once it's been attached, I can see the icon containing the attachment and the file size. The larger the size of your attachment, the longer it will take to send your email, and in some cases, if it's too big, it can't send it all. If you're done typing your email, you can send it right away by clicking the send button and that's probably what you'll be doing most of the time. You can also close out of this by clicking the right close button in the top left hand side. It's going to ask you if you wanna save it as a draft. I'll select that.
It gets put in the drafts folder. I can find it by clicking the drafts folder and double clicking my email to go back to working on it. When I'm ready, I'll hit the send button. It gets removed from the drafts folder and placed in the sent items folder.
- Identify why you would need to tell Outlook to allow you to input server settings manually for an email account.
- Recall the easiest way to create folders for your messages.
- Explain how to save the body of an email message as a template.
- Recognize how to allow others to book appointments with you based on your calendar settings.
- Explain what happens if you try to open a calendar you don't have permission to view.
- List the steps required to view your calendars by toggling back and forth between tabs.