Learn how to create contact groups, so you can quickly send an email to multiple people at the same time.
- [Jess] Outlook for Mac has the ability for you to create groups, that is, a named list that contains many email addresses. When you address a new email, you can also send out the email to the group so that everybody who's on the list gets the message. Right now, the New Contact List from the Home ribbon tab is grayed out. And if that occurs on your computer, it's probably related to a preference setting. Contact groups that I make in Outlook are saved here on my computer, but my computer folders are hidden. So, first, we need to bring these back.
Click Outlook from the top of the screen, and click Preferences. Click General, and deselect Hide On My Computer folders. I'll close out of this, and now we can see On My Computer Address Book on the left-hand side. However, now I can click New Contact List, so I'll click it, and the first thing I need to do is give my group a name. I'll call this one TechFest, (keys clicking) so I can very easily send everybody the same correspondence.
If I don't want any member who is in the group to see anybody else's email address, I can place a check mark next to Use Bcc to hide member information. That way, no other person knows that they're a part of this group. Now, we can start adding email addresses. I can either double-click to add a contact, or I can click the green Add button at the top. I'll move this over so I can see some names. I'll start typing, and it will automatically populate. (keys clicking) (keys clicking) I can also add names that aren't in my contact list.
(keys clicking) When I'm done, I'll click Save & Close. The group's been saved. You can place a checkbox next to On My Computer on the left-hand side if you wanna see that group. Once I do that, the group appears in this list. I can double-click, bring it up, and make changes at any time. I can click on a name and click the red Remove button to delete somebody. I can click the Add button to add more members to it.
Just remember to click Save & Close when you're done. To send a message to a group, I can either email them right from this view, or I can click New Items, Email, compose a new email message, and address it to my group.
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