Learn how to change the way the calendar looks and behaves, to get it set up the way that works best for each individual user. Go over the different ways to display calendar data, and how to navigate around.
- [Narrator] Let's go over customizing the calendar to make it work for you. You can access the calendar in Outlook by clicking the calendar icon in the bottom left-hand side of the screen. You can see all of your appointments in the middle of the screen, and a date picker on the left you can click on to quickly go to a date. From the Home ribbon tab, I can choose how my calendar is arranged. There's Work Week view, meaning I can see Monday through Friday only. Day view gives me an overview of the current day.
Week view gives me Sunday through Saturday. And Month view gives me an overview of the entire month. I'll put it back on Work Week. While in any of these views, I can scroll up and down to see the rest of the day that doesn't fit on the screen. I can also change the date, and the Work Week will change accordingly. I can change any of these dates here in the date picker and can navigate through the months, using the arrows to go back and forth.
I can also use these arrows to the left or right of the date. At any time, I can go to today's date, by either clicking Go to Today right in the center of the view, or clicking Today from the Home ribbon tab. While you're scrolling through your calendar, the red line across the screen is the time now, what the current time of day it is. Let's change to the Organize tab. In addition to changing how the days are arranged, I can also change the color of my calendar.
I can also set my calendar to Overlay view. If I've got multiple calendars, I can see each calendar on top of each other. I can change the time scale. Right now I'm seeing things in eight-hour blocks, but I can change it to 12 hours, which gives me less room, or four hours, which gives me more room. The last thing I might want to do is set the weather. I'll click the down arrow next to Washington, D.C., and click Choose Location.
I'll put in my zip code. It's going to immediately search. I can click a location, and click the blue OK button. In just a few moments, the current weather will pop up.
- Identify why you would need to tell Outlook to allow you to input server settings manually for an email account.
- Recall the easiest way to create folders for your messages.
- Explain how to save the body of an email message as a template.
- Recognize how to allow others to book appointments with you based on your calendar settings.
- Explain what happens if you try to open a calendar you don't have permission to view.
- List the steps required to view your calendars by toggling back and forth between tabs.