Learn how to create signature files, including multiple files if multiple accounts are used.
- [Jess] A signature file is a standard term for a short preformatted block of text at the bottom of an email message containing your contact info. It can automatically append itself to the bottom of every email and reply you send. To create a signature file, click Outlook from the top of the screen, and choose Preferences. From here, click Signatures. To create a new one, click the plus sign. I can enter in my details.
I can format this just like an email. I can change the font, the color. I can even add a picture, but I'm done, so I'll click the red Close button. I do want to save it, so I'll click Save, and here's my signature. If I want to give it a title, I can double click where it says Untitled. I'll call this one Red30. Now I need to assign it to an account. At the bottom, I can see my Red30 account, and under new messages, I'll choose my Red30 signature.
It's up to me to decide if I want the signature attached to replies and forwards. There's no right or wrong, it's up to you. As I have two email accounts in Outlook, I can double click Standard, and call this one Gmail. I'll hit the Enter key, and now I can edit this by clicking Edit. I'll make my signature in the body, and I'll make this one a little less formal as it's a personal account.
I'll change this text a little bit. I'll make that stand out, and now I'll close out. I'll save it, and now under Account at the bottom, I'll click the dropdown list and change it to my [email protected] account. For new messages, I'll set it to the Gmail signature, same for replies and forwards. To get out of this, click the red Close button, and now let's see it in action.
I'll create a new email message, and there it is. I'll change the from account, so it's sending from my Gmail, and it updates the signature file instantly.
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