Join David Rivers for an in-depth discussion in this video Launching Impress and touring the user interface, part of OpenOffice.org 2 Impress Getting Started.
You know OpenOffice Impress is a very powerful, versatile, and very compatible presentations application. In this chapter, we are going to explore many of the basics to help you get started. We will look at creating new presentations, opening, saving, printing, and that kind of thing, but before we can do any of that, we need to launch the application, take a quick tour of the user interface so you are comfortable in your surroundings and then we can move on to those other topics. So, the first thing we need to do is launch OpenOffice Impress. We can do that if you have got a shortcut right here on your desktop.
You can see here in Windows Vista, I have got the shortcut icon to OpenOffice Impress. Double clicking this is by default going to launch a wizard. We will talk about that in a second. Another way to launch OpenOffice Impress is to go down to the Start button and you can see I don't have anything on my menu, but down at the bottom here I have got a flashing cursor where I can start searching for programs like Impress, which is an OpenOffice application. So, I am going to type in 'openoff' and you can see right at the top, I have got some programs here. OpenOffice.org 2.4. Now, this is another way. It's called QuickStart screen for us to launch the application. We can launch any of the applications from here and you notice so I have a shortcut for that on the desktop as well and we have got Base, Calc, Draw. There is Impress right there and clicking it will launch the application, the equivalent to double clicking the shortcut icon on my desktop. Launching an OpenOffice application from your Mac computer is done in a slightly different manner. Now, I have installed the latest version of OpenOffice for the Mac and you can see here on my desktop, I have an alias to OpenOffice.org. This is not created for you automatically during the installation process. If you want one, you will have to do it yourself. This means will access OpenOffice from our applications the first time around, you can use spotlight to locate OpenOffice.org or click the Go menu, come down to Applications and here on my alphabetical listing, you can see OpenOffice.org is one of the apps. Now what you don't see here is a separate icon for each of the applications in the suite. We need to launch this first. We can do it by double clicking or I am going to close-up this window and double click my alias, same thing will happen. Here from the OpenOffice window, which launches, I can choose to create different types of files, which will launch the appropriate application. So, instead of selecting Impress, I would choose Presentation to launch OpenOffice Impress. I am going to do that now, which starts up my Presentation Wizard. I am ready to start creating my first presentation slightly different from what we see on the windows PC. So, I am going to click under programs and there is the Presentation Wizard I was talking about. Now, if you don't like this wizard every time you launch the application, only thing you can do is choose not to show this wizard again by clicking this checkbox. The next time I launch this application, I will go straight to a blank presentation, but I am going to leave it on for now. So, I am going to deselect the checkbox. From here, I can create that Empty blank presentation I was talking about just by clicking Create or I could choose from a template by clicking this radio button. I get a couple of templates to choose from. Here is Introducing a New Product, there is a Preview for right there. If I don't like the Preview, I can turn it off, but I do like to have an idea where I am headed. Recommendation of a Strategy is a different template; you can see different background, different fonts, colors so on. The other option is to open an existing presentation and by clicking this radio button, I can go to the Open button. It's also going to list previously opened presentations right from here. So, this presentation wizard is not a bad idea especially if you are going to be creating a new presentation. So, I am going to go back up to Empty and click the Next button. Here at step 2, I get to choose Presentation Backgrounds. You can see there is a dropdown here for Presentation Backgrounds or I can go to specific presentations if I wanted to. There is those two options we saw a moment ago from the templates, but I am going to go to Backgrounds. And here I have got Original and you can see that's nothing over here in the preview, Dark Blue with Orange. I got those orange lines at the bottom. There is Subtle Accents as well. So, if I like any of these, I can choose them and down at the bottom of this little screen in step 2 of the wizard, I can choose an output medium. So, am I going to be showing this onscreen? Is it going to be printed on Overhead sheets, your fashion way? All right, am I going to create slides from this or am I simply going to print it out on paper? So, depending on what you select here, you are going to see some differences when you go to actually use this presentation in a moment. So, I am going to leave it at Screen and click Next. Step 3 is where I get to choose slide transition effects so I can choose an Effect; I get a preview of it. For example, if I choose Wheel Clockwise, I am going to go to 4 Spokes, I am going to give that a click and you see an example of that over here on the right. I can speed that up or slow it down. Medium is the default. I am going to leave it at Medium and then the presentation type. Default presentation means I am in charge, I will be moving manually from one slide to the next or I can create an Automatic presentation where I get to choose durations, how long will each page be displayed and this is going to setup for every one of the slides in my presentation, but I can manipulate and adjust those individually after the fact as well. I am going to go back to Default and now my only option is to go back and make changes or click the Create button. I am going to go back all the way to step 1 where I see Empty presentation and I am going to click Create. This is what creates that new presentation. I have got one slide now using some of those options I selected such as the background. Now, we can tour the user interface, which at first glance can look a little bit busy. Right at the very top is our title bar where it says Untitled - OpenOffice.org Impress is the application we are using and the name of our file, once we save it will show up here, but by default now I am seeing Untitled1. That is my hint that I have not saved any of my changes to this point. Over here on the far right on the title bar, I have got minimize, I have got restore, and Close buttons for closing the entire application. Now, right below this is our menu bar. Now, here you are going to see menus like File, Edit, View etc all the way over to Help and at the far right, a Close button here for simply closing this one presentation, not the entire Impress application. Now, the menu bar is going to contain menu dropdown so if I click File, I see file commands. Here is where I go to create New files, Open, Save, Export, Print down at the bottom, or even exit the entire application. You will also see keyboard shortcuts on these menus like printing is Ctrl+P here on the PC. If you are on a Mac using this, which you could be, Cmd+P will show up on your menu as the shortcut. You have got editing commands. You can see there is lots and lots as I go through each of these pull down menus. Of course these are not commands that you are going to use every single command on a regular basis. Some of them were commonly or more popular commands, commonly used commands will appear on the Standard toolbar down below. So clicking anywhere outside the menu, closes it up. Now, we can position over buttons here on our Standard toolbar. There is the New button, Open, Save, and Send. These are grouped together because they all fall under the File menu. These are file commands. Then I have got some other ones like Editing file and Exporting Directly to PDF and printing some additional file commands. Then, I have got Spellcheck and AutoSpellcheck. I have got Cut, Copy, and Paste as well, some editing commands and as I move through these, you can see there are some shortcuts for creating Charts and Spreadsheets and Hyperlinks and so on. And then I have got some Slide commands over here. Here is where I can add a new Slide, make changes to the Slide design, and play my Slideshow all from right here and you will notice that this is actually a separate toolbar and I can tell because at the end of the Standard toolbar, I have got this little dropdown button. If I click it, I can go to Visible buttons; you can see checkmarks next to the ones that are visible. I can turn them on and off from here. I can customize any toolbar by choosing Customize, Lock its position, or Close it up altogether. I have also got that over here on the right for my slide commands. If I click this dropdown, I have got the same options for Visible Buttons, Customizing, Locking, and Closing as well. I have also got that down below our Standard toolbar where I see some formatting option, this is our formatting toolbar and it's kind of context-sensitive.
Depending what you are doing and what you are working on in a slide presentation, these buttons change. So, you will always have to choose your need when you need them here. And again as we position over some of these you get to see a little tool-chip appear, Styles and Formatting. There is our Line button, Arrow Styles. You can see we can choose area or fill colors. We can also change our Line Colors from here, the little button here for adding Shadow effects as well. Again, this has little dropdown button. So we can go to the Visible Buttons to see what's turned on. Right now all of them except the ImageMap down at the bottom are turned on. We could turn any of these off just by clicking them. Maybe I don't use Arrow Styles, click that. The Arrow Styles button just disappeared from this menu or from this toolbar. So, I am going to go back to Visible Buttons and turn it back on by clicking Arrow Style and there it is. It's back. So, you can customize these toolbars, but the defaults are pretty good figuring out some of the commands you are going to use more often than others especially when it comes to formatting different types of objects and different types of slides in a presentation. Now, one thing that I like to do to really get a handle on what's currently turned on or being viewed on my screen because I have got a pane down the left, I have got a pane down the right. They each have their own little close buttons. I have got another toolbar down across the bottom and I have got information at the very bottom.
This is our status bar at the very bottom and it gives us information about the different things we are working on, this will change, you will see how many slides in your presentation down here. You will see information like template information, object information, their zoom levels so on. So, pay attention down there as you start creating your slides in your presentation, start adding objects like text and images and charts and that kind of thing. All right, I am going to go up to the View menu because here is where I am going to see checkmarks. First of all, I am in Normal view, there are different views. I can choose from Outline, Slide Sorters. We will look at some of these views as we start creating our slide presentation. Slide Sorter is great for rearranging slides. Here we can play our Slideshow. F5 is the keyboard shortcut for that, but we also have our toolbar over here or we can click Slideshow. Quite often, there is multiple ways to accomplish the same task. You can go to Notes and Handout pages from here; adjust Master, effects, and so on, Colors and Grayscales. And as I move down here I come to toolbars and this opens up a side menu and here is where I am going to see the actual toolbars that are currently being viewed. My Drawing toolbar is what I see across the bottom of my screen.
Those are drawing tools for drawing different types of objects including text and shapes and special characters, arrows, all kinds of cool things down there. Line and Filling. So that's what we saw across the top just underneath our Standard toolbar. The current Formatting toolbar that's being displayed for us. Down below Presentation, so our Presentation toolbar that's the Slide, Slide Design, and Slideshow. So if I don't want that I can simply turn it off by clicking it here. My Standard toolbar, it's almost always on by default and you can turn it off as well. Plus you can add any of these other toolbars and you can see there is quite a bit to choose from. So, if you want any of these open, you just select it such as let's say Circles and Ovals. When I click it there is my Circles and Ovals toolbar. I can click right here and drag from the title bar and put it wherever I want. Right now, it's floating. As I move it up to the top maybe to the right of my Formatting toolbar, you can see a little shaded area appears and if I let go, it's kind of locked into position there and I have got arrows showing that there is actually more to choose from here.
I am missing the Circle Arc option. Now, if I want to move that, these little buttons or little dots down the left act as a button that I can click and drag. So I can float it again, I can close it from here or go back to the view menu down to toolbars and deselect it from there. So, you have full flexibility with your toolbars. So over here we have got our slides, we are going to see thumbnails, we can jump from slide to slide. Over here we have got our Tasks. So we can go to Master Pages, change Layouts all from here, adjust Custom Animation, Slide Transitions, all from this pane that is turned on from our View menu. Now, if I want to close that up, I just click the close button or go up to my View menu if I prefer, go down to the Task Pane and deselect it from here. So, the Slide Pane is on the left, the Task Pane on the right. All right, so we have got our default setup, our user interface here. Notice also that while we are viewing our slides, while we work on our slide and we have our thumbnail over here on the Slides Pane, we have also got tabs to change views and we saw right here at the very top of the View menu, Normal you selected.
And that's the tab if you look right here that is selected. I can change views from here as well. Changing to Outline view allows me to see the text in my slides, there is my Notes where I see a thumbnail of my slide, I can add Notes down below, print these out as Handouts or I can go to Handouts where I can print out miniatures of my slides and you can see Slide Sorter as well as where I can go to view thumbnails of each slide and just move them around. It's great way to reorder things. I am going to go back to Normal, my normal view is the typical view that I am going to use to create content on my slides and part of the normal view includes my Slides Pane down the left, my Tasks down the right.
So you should be feeling comfortable in your surroundings now. Of course, we will get even more comfortable as we go through the lessons in this chapter and the upcoming chapters, but now we are ready to talk about actually creating slide presentations. We started one here, but there are other ways to create slide presentations. We will talk about that in the next lesson.
- Choosing a slide background Using the Fontwork gallery Adding slide transitions Exploring navigation options Password-protecting a presentation