There are a few ways that you can send a page from a OneNote page to a person by email or to another application. This video shows a shortcut to email a page.
- [Narrator] As you collect content in your notebook, you may find at times that this information could be useful to someone else. Maybe it's instructions or ideas. I'm going to show you how you can quickly email a page from a notebook. Now, we could get started by going to the File tab and taking a look at the backstage menu. You'll see in this backstage menu that we do have a Send area and a Share area. By going to the Send area, there's many different formats or ways that we can send this information from this page to someone else or somewhere else.
We could email this to someone, which is going to embed into the body of the message. We can send it as an attachment, which is going to be that shortcut icon where they can click on it and open it in the native application. Since this is going to be a dot-one type file, it's going to open in the OneNote application. We can convert this page to a PDF, a portable document format. We can also send it to a Word document, or even send it to a blog if you're using that within a SharePoint portal. But instead of taking this route through the backstage, we're going to take a look at a one-click method that is much quicker for you to send it if you're just needing to send it as an email.
So, while we're back to the view where we're able to see the page that we'd like to send, we're going to take a look at the Home ribbon. On the Home ribbon, we're looking for a group that's called Email. You'll see the envelope here for it. By clicking this, it's going to open a new email message in the Email application that you're using. On my computer, I'm using Outlook 2016, so it's opening a new message within Outlook 2016. I'm going to go ahead and make this full screen so it's easier for you to see everything that we've included. It's automatically included a subject, it's picking up the name of the page from OneNote, Bohemian Landon.
And in the body area of this message are the contents of that page. Now, you'll notice that this was a container, and over to the right, this was a separate container, and this photo was a separate container. We still have the capability to edit each of these areas, and it is still considered separate areas. You'll notice when I click over the photo it is recognizing that that is a photo. So, we still have control to maybe make some edits or add some additional information before we send it on its way. Now that you have a few simple tips on how you can send content out, which method will you choose? Will you go for the method where you can have more flexibility in what you're converting it to, where you're sending it to, or who you're sending it to? Or will you use that one-click method of sending it from the Home ribbon in OneNote?
- Using shortcuts
- Customizing the canvas view
- Merging content containers to consolidate ideas
- Password protecting notebook sections
- Taking meeting notes directly in an Outlook meeting
- Converting handwritten text to typed text
- Converting hand-drawn shapes to polished symmetrical shapes
- Importing content from other apps
- Sharing notes in a Skype for Business meeting
- Marking up web pages and saving to a notebook