Capturing notes from a webpage doesn’t have to be done with copy and paste commands or a print screen capture. In this video, learn how to use the Microsoft Edge browser and take web notes with a built-in toolbar. These notes include marking up the page with pen, highlighter, and note captions. Once the note-taking and markups have been completed, learn to share these by email or save to favorites, reading list, and a OneNote notebook section.
- [Narrator] If you need to capture content from a website you can capture a screenshot and paste it into the notebook page, or copy the text and paste that into the notebook page. But what if you need to make annotations on that page? Yeah, you could do that after the fact with pens and highlighters from the draw ribbon of OneNote, but that's so many steps. I'm going to show you how to do all of this while viewing the website, and have that go directly to OneNote. For this tip to work, you'll need to be working with the Microsoft Edge browser.
Let's get started. I have a website already in view with what I would like to take notes on. In order for us to do that, we need to locate the make a web note icon in the upper right corner. It's what looks like a pencil within a square. Once we give this a click, you'll notice that that area changes to a purple tool bar that's the OneNote purple color. This is indicating that we now have enabled all of the drawing or annotation type tools that we can use and then capture a screen clipping of this. We're going to start over to the left side, and take a look at what tools are available.
We have a pen, a highlighter, an eraser for any mistakes that we make, a way to actually call out notes with a caption, and also a way to take a clipping of this screen and send it to the clipboard within this computer. So how about if we start with the pen. The pen is already active. We can tell by the darker color in the background of this icon and the triangle we see in the lower right corner is going to give us a menu. So consider this to be your color palette that you can select from. Let's go ahead and choose the color orange, and let's go back to that menu one more time.
You'll notice in the bottom we also have a choice of three different sizes for this pen. We'll go ahead and leave this with the medium size, great. So now we can actually draw right on the screen. Call out anything that we need to. And I'm going to change the color of this just to say, yeah that's good, these times are still accurate. But maybe we have some information that we need to modify. You know, maybe we don't have self parking anymore. We need to take that section out and we might have some questions as well.
For this one, let's go ahead and go with yellow again. There we go. Now we do have a highlighter and the highlighter menu is similar. We only have six color choices though within the color palette, and notice within the size area that we do have that round tip available, but there's also that square tip, and let's take a look at what this highlighter would look like. Maybe we'd like to call out something that has to do with the breakfast. Here we go. If I left click and drag we're able to highlight what's on the screen.
Now, if we need to make additional notes, we could, of course, you know, hand write those with the pen, as you've seen so far. But what if we want to have a nice tidy way to type some text in captions next to what's on the screen? Let's go ahead and activate this note icon, and wherever we click now on the screen it's going to create that caption that we can type within. Notice the mouse cursor now changes to a crosshair. So if we'd like to make a note about the breakfast, we'll go ahead and click right in this area. It automatically number sequences these notes as well, so we can see that this is the number one web note, and we have a blinking mouse cursor, indicating that we can just start typing whatever notes we'd like to include within this caption.
There we go. If I click somewhere else on the screen, since my mouse cursor is still a crosshair, it's going to create another caption. If this happens by mistake, just know that you can always use the trash can in the lower right corner to delete that particular note. Okay, now I think we're at the point where we are ready to either take a screenshot of this or save or share this out. Let's take a look at all three methods. If we simply want to copy this to that invisible clipboard on your computer, you might already be familiar with that if you use cut, copy, and paste.
All we have to do is click the icon that has the scissors. Then we need to actually pick what area of the screen do we want to take a snapshot of. I'm going to go ahead and left click in the upper left corner here and capture all of those annotations that we made on this page. There we go. Notice there is a purple call out in the lower right corner letting us know that it has been successfully copied to the clipboard. Now all we have to do is go to that application that we'd like to paste that into, whether that's PowerPoint and we have some slides that we'd like to paste that into, or a new email message in Outlook.
Okay, let's take a look at the other methods that I mentioned to you, save and share. Over to the right side where we activated this tool bar, you'll notice that now we have a floppy disk, which is to save this web note, and share which is to share this web note, whether that's with email, Cortana, or some other application. And we can also exit out of this web note tool bar. Let's take a look at share first. By selecting share, I can share this note to OneNote. I can send it by whatever mail application I have set up on the computer, or if I'm using Windows 10, I can also set up a Cortana reminder.
We're going to move on though and actually take a look at how we can save this note. So we're going to go back and click on the floppy disk, and we have three ways that we can save this. We can save this again to OneNote. We'll take a look at that in just a moment. We can also save this within the favorites of this Edge browser. Now saving this to favorites is just an easy way for you to get back to this page in the future with all of the notes that we have on this page. Of course, it already has the name web notes Landon Hotel. The web notes portion of this is going to be included to indicate that you activated the OneNote web notes tool, and that there are some notes that you added to this page.
Let's leave this with the default name. We're also going to leave this in favorites. Let's click save, all right, great. We've created a favorite. Let's go back to save one more time, and let's talk about the reading list. If you're not familiar with the reading list within Microsoft Edge, this is a place that you can save websites or notes as we have here on this site, to an offline reading list, and by offline I mean let's say you're traveling, and there's just not good connectivity to the Wi-Fi at your hotel, or there's no Wi-Fi on the plane.
By saving this in a reading list, you can read it later, without needing Internet access. All right, instead of saving this to the reading list though we're going to save this to OneNote. So let's switch back over here to OneNote. Now while we're on OneNote we can see a thumbnail image that is showing us a preview of what this is going to look like when we send it to OneNote by saving it. Your recent sections that you've worked with will also appear in this drop down list. You can see that I have quick notes, meetings, projects, and events.
You might only have quick notes if you've not worked with this quite yet. Once you start to save things or you have other sections created in that notebook those will appear in the listing that you see here. Now if I save this to quick notes I can always get to that section. That's something that's included with every notebook. So we can save it there and then move it later if you need to. In this case, I know that this has to do with projects, so I'm going to go ahead and pick the projects section to save this to. Then I'm going to go ahead and click save, and I have a notification letting me know that my note was saved to OneNote.
If I'd like to view this, great little shortcut, just to click on the button right from here and go and take a look at that. Great, here's the note that we saved. Now, take a close look at this application. If you've been working in OneNote 2016, this probably looks a lot different to you, and that's okay. I'm working from a Windows 10 computer, and included with more recent versions of Windows, whether that's eight, 8.1, 10, you may have mobile versions of some of the applications that you have on your computer.
This is the mobile version of the OneNote application. In this version of the application, we don't have all of the same tabbed ribbons that we have in 2016. We have home, insert, draw and view. How our sections and our pages are listed within this application is also a little different. So over to the left we're able to see the Landon Hotel page that we just captured and in full view is the actual screenshot with all of the annotations that have been included.
Now, let's go ahead and minimize this application, and let's take a look at this in the 2016 application. Great, so we've switched from that mobile type of application to the OneNote 2016 application, and here within the Landon Hotel notebook, in the projects section, is the marked up page that we added to this notebook. So it doesn't really matter which notebook we're in, as long as that notebook is saved some place that you're able to share it and see it in those different versions of the windowed application.
This particular notebook is saved in a OneDrive for Business library, therefore we could view it on the mobile application, the 2016 application, or the Office365 Online application. Well, now that you know how to mark up webpages and save them to a notebook, I hope that that helps you take better notes.
- Using shortcuts
- Customizing the canvas view
- Merging content containers to consolidate ideas
- Password protecting notebook sections
- Taking meeting notes directly in an Outlook meeting
- Converting handwritten text to typed text
- Converting hand-drawn shapes to polished symmetrical shapes
- Importing content from other apps
- Sharing notes in a Skype for Business meeting
- Marking up web pages and saving to a notebook