Note-taking in OneNote tends to be a fluid process. Text, handwritten notes, images, and embedded files may need to shift on the page to make room for other related content. Inserting space splits a single text container into two. This gives more flexibility to moving the containers around on the page, and individually formatting the text and the associated containers.
- [Narrator] Take a peak at the text within this notebook page. Have you ever had a full page look like this, and then realize it would be great if you could just insert some space right here for other content or imagery? Instead of pressing enter or moving portions of the text with copy and paste, I am going to show you a power shortcut that works more efficiently, and it's called insert space. Let's get started by finding this command on the Insert tabbed ribbon. Insert Space is the first command in the Insert group located to the left side.
Now, what I want to do is actually want to create some space just above where my mouse is currently blinking. By clicking on Insert Space and then moving my mouse over this text area, you'll notice that my mouse cursor has changed. I have what looks like a gray bar running across the page and a black down arrow. What I'm going to do is I'm going to place this bar right in the area where I want to start creating that space. Left-click and hold it down, and drag in the direction I want to create the space.
The area that you see with the gray arrow in the middle is how much space I'm actually creating. Now, by releasing the left mouse button, there we have the new empty space. What else did it do? Well, we had one container when we started, all of the text was in one container, now you'll notice that this top container, the text within that is separate from what is in the bottom container. And the space in between is left for whatever you'd like to add. Maybe that's additional text, some sort of imagery, or logo.
I have a photo copied to my clipboard, let's go ahead and take a look at what this would look like if we were to paste it into this new area. There we go, so now between those two containers, we have an image included as well. Something else that's great about having these text containers separate is that it gives you more flexibility in the ways that you may want to add some formatting to that text, change the color of it, the size of it, the style of it. Not only does this tip create space, it's also a great way to split information into separate containers for text formatting.
Where will you create space next?
- Using shortcuts
- Customizing the canvas view
- Merging content containers to consolidate ideas
- Password protecting notebook sections
- Taking meeting notes directly in an Outlook meeting
- Converting handwritten text to typed text
- Converting hand-drawn shapes to polished symmetrical shapes
- Importing content from other apps
- Sharing notes in a Skype for Business meeting
- Marking up web pages and saving to a notebook