Linking notes not only builds a relationship, it also creates a quick way to access information on the web, within a document saved on a computer, or in another place within the OneNote notebook. This video demonstrates how to link content in three ways—from the Ribbon, a keyboard shortcut, and the right-click menu.
- [Instructor] Notes, in print or digital format, often relate to other notes or other places of reference, whether that's files or websites. I'm going to show you how you can link your notes to these places of reference. There are three ways you can do this: from the ribbon, with the keyboard shortcut Control + K, or a right click over selected text. Let's get started by selecting a word or sentence within a text container that we want to link other content to. Since we already have this title selected, let's go ahead and use that.
Now, we'll follow the right click method and we'll go ahead and click Link, and we get the Link menu. There's three types of links that we can setup. We can link to a web address, we can link to a file, or we can link to another place within this OneNote notebook. Before we actually create the link, notice that the Text to Display is being picked up from the selection on the page. In this case, let's link to a file to give this note a little more context. We're going to browse out to the My Documents folder.
You can see that we're already in the My Documents folder and we're going to pick the Landon Hotel Sales Sheet. We're going to click OK and it takes us back to this Link area. Go ahead and click OK one more time and now our title has updated, and we can tell by the formatting that it looks like some type of a hyperlink that we can click on. It has the blue coloring, it has the underlining, and if we go ahead and hover our mouse over it, we have that mouse pointer type of an icon. We give that a click, it's going to open the Word file associated with the link.
Getting back to that OneNote document. Now, we're back to the OneNote page, and let's go ahead and actually take the area that we'd like to link and link that to a website. Again, we select the area that we'd like to link. You can use any of those three methods mentioned before for linking. Go ahead and right click, it's one of my favorites, and by selecting Link, we're back to the Link menu. And in this case, we could actually browse out to and find a website using our browser of choice, but if we already know the website, we can just type that in.
Go ahead and click OK and we've added a link to the "epitome of sophistication". While hovering over that, we can see from the screen tip, that that particular website has been included and it will hyperlink to that with a click. Now, what if we need to create a link for something that's not part of the text container that's on the page, but we do want to have just a link that takes us to a document, or a place within this OneNote notebook? In an empty area of the page, by right clicking, we can also get to that Link menu.
But we don't have any text to display, right, because this is an empty area of the page, so I may want to include something like that. Now, let's go ahead and browse out to where that file resides and let's find our information about the Landon event. Click OK, OK one more time, and we have a separate container that we can actually move around the page and place wherever we'd like, and it's a link that's going to take you to that document. Now, in some cases, with this information, we may also want to link to another place within the same notebook.
Maybe the phrase "something for everyone" relates to something that maybe has to do with amenities or budget for the hotels. While we have this link selected, let's go back to our links one more time, and let's link to another place within this notebook. Let's go ahead and link it to the Meeting section. Click OK and we've created a link, and it's a hyperlink that will jump over to the Meeting section. Now that you know how to create links, I hope you build many relationships between content and notes.
- Using shortcuts
- Customizing the canvas view
- Merging content containers to consolidate ideas
- Password protecting notebook sections
- Taking meeting notes directly in an Outlook meeting
- Converting handwritten text to typed text
- Converting hand-drawn shapes to polished symmetrical shapes
- Importing content from other apps
- Sharing notes in a Skype for Business meeting
- Marking up web pages and saving to a notebook