In OneNote, the page is set by default to auto. This means that the page size automatically grows both horizontally and vertically as you place content in different areas of the page. As this page gets larger than what you can view onscreen, there are some customizations you can set to view the full page. This video shows you how to make these changes, as well as how to set a paper size if you intend to print the page.
- [Instructor] Think about this for a second. What type of paper do you prefer certain notes? Do you have a preferred layout? Is this determined by different types of notes files, or even projects? Okay, now that you have some thoughts in mind, I'm going to show you how to customize the canvas that you see on the screen. That's the white page area. Let's go ahead and take a look at the view ribbon. We're going to get started by changing the background of the page color that you see here. We're going to click in page color within the page setup group. Of course, we have several different options in this gallery that we can choose from.
Let's go ahead and go with the blue mist. Great, now we have some color on the page. Let's add some lines. Rule lines just to the right of page color is a great way for you to be able to line up objects, containers, images on your screen. The grid lines work perfect for that. In this case, I want to set this page up for maybe some handwritten notes that I'm going to use my touch-enabled device as well as my stylus with. Now, I tend to write in all-caps and in a large format, so I might want to go with something more like the standard ruled, or even the wide ruled.
There we go, now we've got some lines to follow along and keep everything straight on the page. Now let's move over to paper size. If these were simply just going to be digital notes, even if you're sharing those with your colleagues, then we can leave this set with the default settings of auto and orientation of portrait. We can see that when we clicked on paper size, it loaded this paper size pane over to the right of the page. But what if you do plan to print these notes? Some of your notes may not line up on the same page as you print those. We may want to change that size from auto to letter or something else that your printer supports.
By changing this to letter, it still keeps the orientation of portrait, but we can now see a defined area for the width and height, that eight and a half by 11. Our margins are also set to point five for top, bottom, left, and right. Now I've made some adjustments to this template previously, so you may see a little bit of a difference on yours, you might see one inch, and a half inch for some of those margins. But we can always go back and define this and change that to the template that it's going to use going forward, so if you'd like to change yours to match what you see on my screen, we'll go ahead and give save current page as a template a click, and we can give that template a name.
I'm going to call this the portrait letter page, and if I'd like to use this the template going forward for everything in this planning section, then we can give that box a check to set that as the default template. Great, let's go ahead and close out of the paper size pane, and let's take a look at this in a different way. Now, what if you really don't need to see the tabbed ribbons with all of the commands in view. You don't need to see the sections of this notebook, and that panel on the right for all of those pages.
We really just want to focus on that page and use up the entire screen, you make use of that real estate for what notes we have on this page or as we're editing this page. To do that, we can actually switch to what's called full page view. We can select it from the ribbon, or we can use the keyboard shortcut F-11. Now that we're in full page view, notice that the ribbon disappeared, the sections disappeared, and all of the pages disappeared. We're really just looking at the page. And remember, we defined this page to be portrait letter size, so that's why we're actually seeing not a full screen of this page, but it's actually calling out to us the page edges, and maybe even, you know, where those margins reside.
If we do need to make a selection from the tabbed ribbon area, or switch to a different section page or another notebook, we can do that still from this view. Let's take a look at the ellipses that you see in the top-middle area of the screen. By clicking these ellipses, you'll see that the ribbon becomes available for use. We're taking a peek at the ribbon. We can switch to the home ribbon, maybe make some formatting changes, like change our font to bold, and the minute that we click away from that area, it hides again. If we need to switch what we're looking at, either in this notebook or another notebook, we're going to come up over to the top right section where it says my notebook and the planning section, and click on the down arrow.
From this menu, we can actually switch to another area of this notebook, or maybe even open another notebook that we'd like to work in, while still staying in full view. I'm going to go ahead and click outside of this menu, and you'll see that we're still in the full view screen. Now to get back to the normal view, click on the double-headed arrow that you see in the upper-right corner to take us back. Now that you've learned how to set up the perfect page, give it a try.
- Using shortcuts
- Customizing the canvas view
- Merging content containers to consolidate ideas
- Password protecting notebook sections
- Taking meeting notes directly in an Outlook meeting
- Converting handwritten text to typed text
- Converting hand-drawn shapes to polished symmetrical shapes
- Importing content from other apps
- Sharing notes in a Skype for Business meeting
- Marking up web pages and saving to a notebook