Learn how to automate your note-taking process with the Onetastic add-in. This video shows where to find the add-in online, where to find it within in the OneNote application once installed, how to use pre-built macros like OneCalendar, and how to download additional macros.
- [Instructor] Imagine you need OneNote to show all of your notes by date that they were created but not just the way that you would search for them in the normal way, but in a Monthly Calendar view, or you've got some custom text styles that you'd like to make available in a Gallery view. Well, at the moment, OneNote can't quite do those, but there's an awesome tool that I like to use, called Onetastic and it's an addin that can do all of that and much more by the way of macros for you. Now, I mentioned that Onetastic is a third-party addin, so you're going to need to download this in order for it to show up in OneNote 2016.
What you're seeing on the screen right now, is the website that you'll need to go to to download a free trial of this. So you can go to getonetastic.com. Once you download the right version for the application that you have on your computer, you're going to see that Onetastic shows up in the Home ribbon. Let's switch over to Onetastic now, and take a peek at this. Now that we're in OneNote 2016, if you take a look at the Home ribbon, pretty much, the right half of that ribbon is dedicated to those Onetastic macros that I was mentioning to you. Now the things that I was describing to you that you may want to do, and it might be a little bit of a challenge to get it to work the way you want within OneNote, well, this awesome tool is going to take care of all that for you.
So let's take a look at what we can do with the Bohemian Landon page that's in view at the moment. What if I wanted to take a look at all of the changes that have happened, not only to this page, but to everything in this Notebook, in that Calendar view that I mentioned? Well let's start with this prebuilt Launch OneNote Calendar macro that's already set up for your use. We'll go ahead and give this a click, and look at what happens, we actually can still see our Notebook in the background, in the foreground, is the Calendar view. Now let's go ahead and maximize this so that you can see it a bit better, and how we're seeing this are when did all of these changes happen within this Notebook? As I hover over some of the titles that we see here, and the titles that we're actually seeing are the names of those pages or the names of that content that's been added to the Notebook.
Here we're looking at the Dining Options, which is an embedded excel worksheet that's been added to a page. By hovering over that link, we're able to see that the changes that happened to this or this was actually added on March 28th, and we get a thumbnail preview of it, if we're not even sure what does that title mean. Now if I wanted to move over maybe to another month, in the top right corner, these letters are signifying each month. So let's take a look at April, well, we're not going to see anything in April, right? That's not the current date that I'm working in.
If I wanted to go back, maybe to February, I can see that some of the changes started on February 28th. Now let's close out of this OneCalendar view and get back to the Notebook that we were working with. Let's take a look at another prebuilt macro that's ready for use. This Bohemian Landon page that we have been looking at, what if we want to make a shortcut on the Desktop to get right to this specific page? Well that's what this macro Pin to Desktop is all about. I can actually pin a page or even an entire section to the Desktop.
So I'm going to pin a page to the Desktop, and it doesn't really look like much has happened on the screen, but the minute that we actually minimize the OneNote application and take a peek at the Desktop, notice, here's the shortcut that we just created. So just with a double-click over this icon, it takes us to the page that we just selected from that shortcut. So that's the Pin to Desktop feature that's also included. Now, what about some of these styles? You know I might find a style in here that, you know, I really like to work with, like this LANDON HOTEL, it's a purple, looks like it might be Bold type Calibri font.
Well, we do have styles that are pre-built with OneNote, but you're, you're limited to these choices at the moment, and there's not a way for us to actually pick an existing or setup a style and save that and make it part of the gallery choices that you have here. If you're familiar with Microsoft Word, you do have those capabilities in that application, and possibly in some of the other Microsoft Office applications as well. So Custom Styles is a macro. It gives us more of that Gallery type view instead of just a drop-down list, and if we select something, that we like the format of, we can actually add it to the gallery.
So by selecting Custom Styles after we've highlighted the text, we can save that and create our own style. I'm going to call this Purple Landon. Gives us the capability to make additional changes, and we're able to see what the sample text looks like. Go ahead and click OK, and let's go back and take a look at that Custom Styles one more time. Notice in here, because it is alphabetical order A through Z, there's the Purple Landon style that we just created. Now these are just a few samples of prebuilt macros that come with Onetastic, and that's part of why I think it's so awesome, but you can actually also create you're own macros.
So if you're familiar with creating macros, this is the way that you would be able to build and save those macros using the macro editor. Or if you'd even like to edit existing macros, like this Insert date. Here's what the code would look like, and then you can actually go through and update that expression and everything else within this, and then save that particular macro. Now there are other macros available, other than the ones that we see within the ribbon at the moment. This Date and Time is one that I actually downloaded and that's why you might not see it in yours when you install Onetastic, but you can take a look at all of the macros that are available in the Download Macros menu here.
If you want something that has to do with email, maybe include an Outlook Email Date Stamp, and go ahead and select that. It takes us out to the Onetastic macro download page, and all we'd have to do is actually click on the Download button, agree to the terms, click Download one more time, it's going to download that file, and we'll double-click on that file to install it within the Home ribbon of OneNote. After you've clicked the Download file, you may notice that the OneNote icon on the Windows task bar is blinking in an orange color signifying that something has changed, and you'll need to click over that icon to load the OneNote page.
Here we can see that we have a notification, that it'd like to install this macro. If we want to continue, we'll click Yes, it's letting us know that it has installed it successfully, and now you'll notice that we have the new email macro in that downloaded area of the ribbon. Macros can be fun and make your life easier.
- Using shortcuts
- Customizing the canvas view
- Merging content containers to consolidate ideas
- Password protecting notebook sections
- Taking meeting notes directly in an Outlook meeting
- Converting handwritten text to typed text
- Converting hand-drawn shapes to polished symmetrical shapes
- Importing content from other apps
- Sharing notes in a Skype for Business meeting
- Marking up web pages and saving to a notebook