Learn how to quickly apply the look of content to text using the Format Painter tool. Plus, learn a shortcut to keep the Format Painter active for painting the formatting to several instances of text.
- [Instructor] Have you ever been given a document that someone else created and cannot figure out how to match the font style, the size, the color, and even more? It can be frustrating, unproductive, and simply not the best use of your time. I'm going to show you a quick way to apply formatting to the page that you see here within the notebook. The information on this page was created by one of my colleagues, and I'm not really sure exactly what color The Landon Hotel Latin Quarter Paris content is here. Not sure what style the font is necessarily or even maybe what size it is.
After I select that content, the toolbar we see here, it might help me a bit to know that that's Calibri 11. I could go in and maybe figure out what the font color is too, or try and match that as close as I can, but sometimes you can't get it to look exactly the way that it needs to. And what I'd like to do is I'd like to replicate what we see here and make that the same formatting for the Global title, the Property title, and The Bohemian Landon title that we see. Well, we're going to do that, and we're going to use a new trick called Format Painter for this.
First thing we need to do is select the text that we like the formatting of. Then on the ribbon, we're going to go to the Home ribbon and we're going to look in the Clipboard group for what's called Format Painter. There is a keyboard shortcut for activating this command as well, and that's Ctrl + Shift + C. Once we select Format Painter, what we're doing is we are actually copying the exact look, the properties of the text that we have selected. And you'll notice as I move my mouse cursor back onto the page, that my mouse cursor is now a paint brush.
What this is indicating is that anything I click on now, I'm actually creating some brush strokes. I am painting on the formatting of what I just copied. So let's go ahead and apply that to Properties. I'm going to left click and drag and now you can see that it's updated to the exact formatting of the text that we selected previously. But notice now my mouse cursor has gone back to just the regular cursor. It's no longer the paintbrush. Well here's another little trick. I like to call this the double-click trick. If we double-click on Format Painter, what we're doing is, we're not only activating it for that one use like we just did, we're activating it for re-use as many times as we need to.
So let's go ahead and copy what we like the look of, and then give it a double-click of Format Painter, and now we've activated that mouse to be the paint brush. And let's paint that on to The Bohemian Landon and notice how it still stays as a paint brush, and let's paint that on also to Global. And still a paint brush. And if we would like to turn off the Format Painter, we can just go back to Format Painter and give that a click again and we've turned off that feature.
One last nugget. Format Painter is available in all of the Microsoft Office Applications. Even Outlook. Now that you know this time saving trick, paint away!
- Using shortcuts
- Customizing the canvas view
- Merging content containers to consolidate ideas
- Password protecting notebook sections
- Taking meeting notes directly in an Outlook meeting
- Converting handwritten text to typed text
- Converting hand-drawn shapes to polished symmetrical shapes
- Importing content from other apps
- Sharing notes in a Skype for Business meeting
- Marking up web pages and saving to a notebook