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- View Offline
- Customizing the Ribbon interface
- Using the Quick Access toolbar for commonly used commands
- Applying preset styles
- Locating content with fast search
- Merging notebook sections
- Showing and hiding note authors
- Using highlighting to find changes
- Saving OneNote content to PDF or XPS
Skill Level Appropriate for all
When you decide to share a notebook using your Windows Live SkyDrive and you send out email messages to people to invite them to access the notebook, here is a typical message of what it might look like. It'll tell you who sent you the shared folder, the name of the folder, in this case Two Trees, and you can see it's on Windows Live. The button for viewing the folder will take you directly to that location in Windows Live and launch your web browser to do so. So let's give it a click. So here we are now, we are at the Two Trees folder. You can see we've got Two Trees as the name of our notebook as well, and if you simply want to open it up in OneNote, might have to do is click the name. But what if you don't have OneNote? Well as you hover over the name, you'll notice some options appear off to the right.
One of them is to edit right in your browser and this is going to make use of the Web App version of OneNote. It's a little bit paref down, so you won't have all of the functionality but you will be able to view the contents and even edit those contents. You also have other links for commenting, for sharing, if you wanted to click this and edit the permissions or even send a link to additional people you could if you're the owner. In this case I am the owner, so I see these options including editing permissions, setting the link and if I click More, I can move it, rename it, download it and adjust its properties as well.
Down below you can see Shared with: People with a link and this is what we sent out, so that's the permissions that are set up by default. Let's access it now using our web browser by clicking Edit in browser. So here it comes, check it out, where you have got the Revenues section. the first section of our notebook and the first page, the Income Statement showing up, and we got our pared down Ribbon in our Web App version here of OneNote, but we've got down the left- hand side, the navigation pane, so if we want to go to our Recipes for example, you simply click the section to expand it, go directly to a page by clicking it, you are going to see the contents and they look very similar to what you would see in OneNote itself.
Now if you look at the Ribbon, you do have fewer tabs and on the Home tab we have a lot of options here for formatting our content. You'll also have a new button at the very end, which is to open in OneNote. So if we do have Microsoft OneNote 2010, you can click this button to open what you see here in your browser in OneNote itself, and you have access to the full functionality that way. From the Insert tab, you can see it's a limited selection of what can be inserted, Pages, Sections, Tables, Pictures, Clip Art. You don't see options for things like Video and Audio, but that's okay. Typically when you're using a web browser, you really just want to get at the content itself to be able to view it, and maybe make some changes to some of the text for example.
Click the View tab and you will see the View options. Right now we are in Editing View. If you want Reading View, it gives you more space to look at the content as opposed to all of the Navigation buttons and Ribbon, etcetera, that take up space on your screen, Show Authors and Page Versions is functionality that's built-in to the Web App version here. But really all we have to do is simply scroll around, expanding and collapsing sections, looking at the various pages by clicking them, and you can see in this case, message at the top this page contains items that can not be displayed in OneNote Web App.
Open this notebook in OneNote to see all the content. In this case a drawing is not viewable, and that's all it is on this page. The text is no problem. We go to the Conference Overview. Even some of that nice formatting we see, thanks to the templates in OneNote, all viewable here in the OneNote Web App. When you are done, you just go up to the Close button and click Close and it takes you right back to the Windows Live Screen, where you can go back to those same options for the shared notebook. So if you are sharing using Windows Live, keep in mind that people can use the new Web App to view the contents, even make changes to it, depending on the permissions you give out and if you have OneNote installed, even better.
You've got access to the full functionality of OneNote 2010.