Learn what OneDrive does—and doesn't—do for you.
- [Instructor] OneDrive is Microsoft's cloud-based file storage service, that allows you to sync and share files between your computers and mobile devices so you can access them from anywhere you have an internet connection. You can also share files with other people via OneDrive, making it easy to send and receive documents, photos, and other types of files, which is especially convenient if you either have very large or numerous files to share. For example, OneDrive makes it easy to share photos with other people. Instead of having to worry about attaching files to emails and wondering if you're going to go over the size limit for attachments, you can simply send a link to your photos on OneDrive.
OneDrive is similar to other cloud-based storage systems you may have heard of like Dropbox or Google Drive, in that it allows you to access your files from any computer or mobile device. You can also get to your files when you're offline, and OneDrive can act as a backup device to keep your files safe. But it also offers some other advantages, especially if you use other Microsoft products. For example, OneDrive is built directly into Windows 8.1 and later, so you can access files without having to install additional software. Working with files stored on OneDrive looks and feels exactly the same as working with files stored locally on your computer, except the changes you make are instantly saved online as well as locally.
Now, if you're on a Mac you'll need to install the free OneDrive app to get similar functionality to Windows, but we'll take a look at how to do that as well. And speaking of free, just to be clear, OneDrive is free for all users who have a Microsoft account. If you're not sure if you have a Microsoft account, here's some ways you might have created one. If you have an Xbox and have signed up for Xbox Live, you have a Microsoft account. If you have a subscription to Office 365, you have a Microsoft account. Or if you have a Hotmail or Outlook.com account, you have a Microsoft account. And again, if you're using Windows 8 or later, you might have created a Microsoft account you used to sign into Windows, which you can also use with OneDrive.
So if you have one or more of these types of accounts, you'll use the same username and password to sign into OneDrive. Next you might be wondering how much storage space you get with a OneDrive account? Currently, as I'm recording this video, all free users receive five gigabytes of storage space. Now if you subscribe to Office 365, that gets upgraded to a full terabyte of space. And as you might imagine, Microsoft is happy to provide more space at an additional cost. You can find more about pricing plans and options by going to onedrive.com, and clicking the See plans button here.
And this is the best way to get the most up-to-date information, as Microsoft has changed prices and storage plans in the past. But again, you can see here that currently free users get five gigabytes of storage space, there's an option to get 50 gigabytes of space for $2 per month, or if you subscribe to your Office 365 Personal you get one terabyte, and that also applies to your Home and Premium subscriptions which allow for six users each, and each user gets their own one terabyte of space. If you're a business user you can take a look at the Business options, in which case you might want to check out our OneDrive for Business course, but in this course we're going to be sticking to the Personal OneDrive features.
- Signing in to OneDrive
- Setting up OneDrive on Mac and Windows
- Uploading and organizing files
- Renaming, copying, downloading, and deleting files
- Creating and saving an Office Online document
- Sharing and searching files