Take a look at important OneDrive settings.
- [Garrick] I'm logged into my OneDrive account through the web interface again. Let's look at some of the options that are available when we click the gear or Settings icon up here and choose Options. The first screen you're taken to shows you your account storage where you can see how much space you're using and how much you have left. I pretty much have an empty OneDrive account right now, so I have everything available. You can, of course, click on the Upgrade link here to add more space, or you can click Plans and upgrades over here on the left to see the current options and rates for more space.
Let's click Office File Formats here on the left next. This is where you can choose the default format for Office documents you create. It defaults to the standard Microsoft Office formats such as .docx for Word documents, .pptx for PowerPoint, and .xlsx for Excel documents. However, if you use an open source product called OpenOffice, then those files get saved in a different format. It does give you the option to save those files in the OpenDocument Format so they can be opened with additional programs, but unless that's a concern, you can just stick with the default Microsoft formats.
I'll click the Back button in my browser to go back to the main OneDrive screen. Next, we have Photos, and here, you'll just find one option that automatically creates albums when you upload photos. This can help keep your photos organized and make it easier to find them in the albums that OneDrive creates. You'll still be able to move and store photos in folders of your own if you have this option on. Next, we have Tagging, and here, we see Automatic Tagging. If you choose Yes, OneDrive will examine photos you store on it and try to automatically add tags for things like places and activities.
This might include tags like group photos, New York, outdoors, and so on. It can make it easier to find specific photos later, but you're free to turn this ability off here if you want. I'll click Back in my browser again to go back to all the options. After Tagging, we have Notifications, and here, you just decide if you want to receive emails either when someone makes changes to a file you shared, for example if you shared a Word document and you want to know if it's been edited, or when OneDrive recaps your photos, which is a feature which, if you regularly sync your photos to your OneDrive account, will automatically send you an email highlighting what it thinks are the best shots from the past week.
If neither of these things interest you, you can just uncheck them. Next, we have Device backups. This is where you'll be able to keep track of which computers or mobile devices you're backing up to your OneDrive account. I haven't set that up yet, so we don't see anything here at the moment, and lastly, we have Search options. By default, OneDrive remembers your previous searches and saves them as suggestions so you don't have to type them again each time you want to search for the same thing. Here, you can turn that function off or click Clear All to leave it on but to erase previous searches.
All right, let's go back to the main screen by clicking the OneDrive logo, and let's take a look at one more thing. Here, you can click your photo or icon in the upper right-hand corner to access your account settings. I'll go to My account. You may be prompted to sign in again with your password. Now the important thing to note here is that these aren't the account settings for your OneDrive account. These are the account settings for your entire Microsoft account. So this is where you can change your password, add or change your profile photo, and see what devices you're logged into. Just click the Menu Bar items along the top to access different areas like your info, to see which services you subscribe to and manage them, to manage your billing info, and so on, but again, this has to do with your entire Microsoft account, not just your OneDrive account.
I'll just click the Back button here to go back to OneDrive. All right, so now that we've seen the basics on setting up your OneDrive account, we'll start getting into the details of how to use and take advantage of it.
- Identify the type of account necessary to access OneDrive.
- Determine the difference between the OneDrive desktop app and the web browser.
- Recall the steps taken to create a new folder.
- Summarize two permission options users can apply to shared documents.
- Explain how to tag photos.