Once a document has been shared with other users in your organization, you can work simultaneously on the document and collaborate with coworkers in realtime. In this video, author Jess Stratton demonstrates how to work together in a document using Microsoft Word Online, and the desktop version of Microsoft Word as another user edits the document at the same time.
- [Voiceover] In the previous two videos, I showed you how to share a document, but what's the real benefit of sharing a document? You can collaborate and work in real time and make edits on the document together. Let's see this in action. I've shared the document out with Leslie Richardson. I'm going to go into my meeting agenda. It's going to open it up in Word Online in the browser. From here, I'll click Edit Document, and I'll choose Edit in Browser.
As soon as I open up the document, I get a notification that Leslie Richardson is also in this document and editing it in real time. In fact, this red icon is her curser. This is exactly where she is in the document, and when she makes changes, I can see them. Here she is working in the document right now. I can make my own changes simultaneously. And this is how we can collaborate and work together on this document.
In fact, I don't even need to be in the browser. We can do this if I'm on the desktop version of Word. I'm going to close out of this document by clicking the X. And now I'm going to open up the desktop version of Word. I'll click File. It's a recent document because I've been accessing this a lot, and I can see that Leslie Richardson is editing this document. It's asking me if I want to automatically share changes as they happen. I'll choose Yes. At the bottom of the screen, it says that there's updates available.
I'm going to save this document to refresh them down to my desktop version. Here they are. If I click the Share button at the top, right-hand side of the screen, I can see who the document has been shared with, and I can also see who is currently working on the document. In fact, here's Leslie's icon. I can see it bouncing around on the screen as she's typing. That's how easy it is to work online in a document and collaborate simultaneously with somebody else. If you'd like to learn more about this, Curt Frye has done a complete course in Microsoft Office Online, and I recommend watching that course in its entirety to really understand how you can fully use the power of OneDrive for Business along with Microsoft Office.
- Signing in to OneDrive
- Syncing OneDrive
- Working with OneDrive via the web or the client app
- Uploading files and folders
- Renaming, copying, downloading, and deleting files
- Using OneDrive with Microsoft Office
- Sharing files
- Working on files simultaneously with coworkers