In this video, Jess Stratton shows you how to save and work with Office Online documents and interact with OneDrive, including attachments from Outlook.
- [Instructor] Let's talk about interacting with Microsoft Office Online and saving to your OneDrive. We already know that we can click on these files and open them up in Office Online. For example, this Excel file. But what about creating a brand new one? Let's go back to this portal. I'm going to launch Word. It launches Word in the browser. From here, I can click on any recent documents, and this one saved to my personal share point, which is my OneDrive for Business account.
I could also click to open a Word document directly from OneDrive from Business. If I'm interested in creating a brand new one, I'll click blank document, and it opens it up in Word Online. Now right at the very top in the middle, it's titled Document, and it's already saved. Any change I make, that is, any change every few seconds is automatically going to be saved directly to my OneDrive account. I don't have to manually save this document.
The first thing I might want to do knowing that is rename it. I can click here, right in the middle of Word Online and give it a new title. I'll hit the ENTER key, and my new document has been saved. Let's take a look at this in OneDrive. I'll hit the refresh button on the browser, and right down at the bottom is my new document that we just created. Let's take a look at Outlook now. I'm in the Outlook Web App. And I have an email selected, and that email has a few attachments.
I can click this link to download all of them to my computer. But I can also click this one to the right of it, which will automatically save them all to OneDrive for me. If I didn't want to save all of them, I can save them on an individual basis by clicking this down arrow next to the attachment. I'll click save to OneDrive. I can do the same thing to the link next to it. The green check mark means that it's saved, and it says that it's been saved to attachments.
That's important so we know where to go find these attachments later. Let's go back to OneDrive. I'll hit the refresh button again, and here's our attachments folder. This folder has been here since the beginning of the course, but now the counter has been incremented to two because there's two files in it. If I click on that folder, here's my attachments that I just saved. I could move them. It's completely up to me. I can click on them and choose move to to file them somewhere else in OneDrive.
So that's how you can use OneDrive with the Microsoft Online products. Up next, let's use OneDrive with a desktop version of Office.
- Name the web portal for the main Microsoft Office 365 applications.
- Explain how to find out how much storage space you are using and how much you have to spare.
- Recall how to create new folder in the web interface.
- Recognize what happens automatically when you start a new document in Office Online.
- Explain the easiest way to stop sharing a document with all involved.