Join Tim Grey for an in-depth discussion in this video A tour of PowerPoint, part of Learning PowerPoint 2010.
When you watch PowerPoint for the first time, you might be just a little bit overwhelmed by how many controls are available to you. Those controls, of course, are very helpful in terms of fine tuning and really perfecting your presentations. But at first, you're probably just feeling like there're an awful lots of buttons to click on. Let's take a look at the overall organization of Powerpoint itself, so that you'll have a better sense of how things work, and where you can find the various things you're going to need from time to time, as you're working on your presentations.
Of course, most of the screen real estate is taken up by the presentation itself. You can see here that I have the presentation previewed at a relatively large size. And over on the left side, I can also see the individual slides that are in this presentation. So I can switch between slides and then make adjustments to each individual slide as I'm working. And then down below, we have notes. So I can add information, about each individual slide. And that serves two basic purposes. It lets you add notes while your working.
But also, those notes can be available to you when your making your presentation. Down below this main working area, you'll find the status bar. Over on the left, we see an indication of which slide number were currently on, and how many total slides there are. We can also see the name of the theme that's been used to adjust the overall appearance of the presentation. And at the far right of the status bar you'll see some view options. We can switch between some different views of our slides, and even start the presentation itself. And we also have controls that allow us to zoom out, or zoom in on the slide that we're working on in the presentation.
There's also a button that allows you to fit the slide into the current available space in the window. Taking a look up above our slide area, you'll see the ribbon. And the ribbon contains the controls that you'll be using to adjust your overall presentation. That includes things like text adjustments, images, the ability to create animations, and all sorts of other tools. The ribbon is divided into tabs. You can see that I'm currently looking at the home tab, I also have the insert tab, design tab, transitions tab etc.
And in certain situations, such as when I have an image selected on one of my slides, you'll see an additional tab appear with special tools that relate to that particular type of object. And over at the far left we have the final tab, and this is usually referred to as back stage view, it provides us with some basic overall options related to working with our presentation files. Up at the top the window like most applications, we have a title bar that features the name of the current slide show, as well as an indication that we're working in Microsoft PowerPoint. At the far right we have controls for adjusting the window. We can minimize the window, maximize, or restore down the window, and close PowerPoint all together.
And we also have access to the help feature, and a button that allows us to hide the ribbon, or reveal it again. And finally, over at the far left of the title bar, we have the quick access toolbar, and as the name applies, this applies quick access to some of the more commonly used commands. For example, to save the presentation or to undo the last thing we performed. We can also change which options are available on the quick access tool bar just by clicking on the pop up menu here. So I can have for example a quick Print button and as one of the other commands on the quick access tool bar.
So as you can see while there are great many features in PowerPoint that will help you really make the most of your presentations, the organization of the overall interface is rather straightforward, and so you should have no trouble at all finding the features you need when you need them.
- Planning your presentation
- Presentation page layout
- Slide basics
- Using themes for speed and consistency
- Saving, opening, and closing
- Working with text
- Using graphics in presentations
- Adding a dynamic touch
- Fine-tuning and sharing your presentation