Join Nick Brazzi for an in-depth discussion in this video Working with Word, part of Up and Running with Office Mobile for Windows 10.
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- In this movie, I want to take a tour of some of the common editing tools, specifically in the Word app. If you've used any recent version of Word, for Windows or Mac, this should all be pretty familiar. The touchscreen interface does change how things work a bit, so let's take a look. I've already got a document open here, and we already know that we can tap anywhere inside of the document and type in text, and make changes. We also know that we can change the formatting of text, by selecting it, and working with some options in the Home ribbon. So if I double tap on a word here, and then use these handles to expand the selected area, I can use my formatting options.
I could change the size of my text by tapping on this menu here. I could make it bold, or italicized, but I also have options for formatting the paragraph. So if I tap on this button here, I get my alignment options. So I could set this text to be centered, or right-aligned, or if I want it back to being left-aligned, I can make those changes here. Also, with a chunk of text like this, with several lines, separated by a single carriage return, I could also format this as a bulleted list. So if I tap on this button here, I get to choose what type of bullet I want.
I can select that, and now it's a bulleted list. I could also set it as a numbered list, from this menu. And if I want to reset that so it's not formatted as a list at all, I can go back to one of these menus, and hit "None." And if you use Styles, there's also a menu here where you can choose different Styles that are already set up inside of Word. So, the Home ribbon is all about formatting your text. So we know how to put text in our document, and we know how to get it formatted. Next, I want to talk about some other elements. For example, you might want to add pictures to your document.
So, to insert a picture, I would go to the Insert ribbon. And you see a bunch of options for things we can insert into the document. So first, I'm going to place my cursor here, that's where I want my picture to go. And then, in the Insert ribbon, I'll tap on the Pictures button to choose a picture. And you can see I've already got the folder open here, but I could navigate to, for example, My Documents, to this folder where I have my pictures. Find the picture you want, select it, press "Insert," and it will insert that picture into your document.
Now there are a few things that I want you to keep an eye out for when you're working with pictures. I'm going to tap somewhere else on this document. And now, I do not have the picture selected. When I tap on the picture, now the picture is selected, and I know it's selected because it has these circles along the edges and the corners. But also, I want you to notice that a new ribbon opens up when the picture is selected. You see up at the top of the screen we have the Picture ribbon, but if I tap somewhere in my text, and the picture is not selected, that ribbon goes away.
So that's important, you need to keep an eye out for ribbons that may appear only when you need them. Usually they'll pop up when you have a certain object selected. So let's go back to the picture, I'll select that, now I can move the picture around, or I could resize it. Resizing is easy, I can just place my finger on one of the corners, and drag, and now I've made this picture smaller. I can also rotate the picture, you'll see this little handle that sticks up from the top of the picture. If I drag that left or right, it will rotate the picture. This is a perfect opportunity for the Undo button, because I just want to reset that.
So with the picture selected, let's take a look at some of our formatting options, in the Picture ribbon. I want to focus specifically on the "Wrap Text" options. Currently this is set to Wrap text to the top and bottom of the picture. So that means, if I move this picture around, the text will wrap above and below it. So let's do that. To move a picture, you can just put your finger on it, and hold it down, and then just drag it around. And you'll see as I move this around my document, the text will get out of the way, but only above or below the picture.
But if I go back to the Wrap Text option, and change it, for example, to "Square," now the text will Wrap on all four sides of the picture. One thing I like to do sometimes is, make a picture small like this, put it over to one side, have the text Wrap around it nicely, and it looks pretty good in my document. And of course there are a few other Wrapping options, and some that I don't use very much, like "Behind Text," I've never really found a good use for that. Usually, I generally stick to "Square," or the Top and Bottom, like we saw when we first started.
Now if you want to delete a picture, all you need to do is, you want to start with the picture selected, then tap on it a second time, and you'll see these options appear above the picture. I can Cut, Copy, and Paste the picture, or I can just hit "Delete," and that picture has now been removed from my document. If you go back to the Insert ribbon, we can insert other objects, Text Boxes, Tables, Shapes, stuff like that. But the controls will work basically the same as working with a picture. So we know how to work with text, and get it formatted, we know how to work with pictures, and other objects and get that formatted.
Next I want to go to the Layout ribbon, which is where you're going to format the entire document. So for example, if I tape on "Size," I can see the size of the paper, that this document is intended to be printed on. So most templates are going to default to eight and a half by eleven inches, but of course you could choose a different size if you plan to print this document on a different size paper. Then, there's an option for Orientation. And when I tap on that, this is the first time we've seen a feature that is only available for a paid Office 365 Membership.
So I mentioned this earlier in the course, and we want to keep an eye out for that, if you're using a free Microsoft account, then there's some features you won't have access to. Now the orientation option lets you switch your document between portrait and landscape orientation, and as long as you don't use that feature, you probably don't need to worry about this. But, we can go to Margins, and we can change the margins for the document here as well. I want to take a look, next, at the Review ribbon, and this is where you can add comments, and use the Track Changes feature, but again, Track Changes is one of those features that requires an Office 365 Membership.
And then, finally, we'll go to the View ribbon. And this is where we can change the size of the document on the screen. Now one way to zoom in or out on the document, would be to just use the Pinch gesture. So with two fingers on the screen, I can pinch in and out to zoom in. Or, I can reset the size using one of the options here in the View ribbon. So, for example, if I tap on "One Page," it's going to shrink the document down, so one entire page of the document fits on the sreen. And if I hit "Page Width," then it snaps it to fill the screen.
And then "100%" is actually a very similar size to "Page Width." And then finally, there's the "Reading View" option, which we can see here, in the View ribbon, but we also have a button in the Quick Access toolbar. That's the button that looks like a little book. And I can tap that button in either place. If you tap on the Reading View option, what it does is it removes most of the interface, it removes the ribbon, and all that stuff from the screen, so that you can just sit back and read the document. So if you don't plan on editing, if you just need to read it, the Reading View is a great way to go.
Now eventually, you're going to want to get out of the Reading View so you can make changes to the document, so what you'll do is you'll tap on the button in the top right, that has three little dots. And now this takes us to a little bit more controls for our Reading View, but if we hit the Edit button, here in this ribbon, now we're back to the regular interface. And now we've seen the tools that you're probably going to use day to day, when working with the Word mobile app. Clearly, there's more that you can do in Word than what we've seen in this movie, but this should definitely get you started.