Join Jess Stratton for an in-depth discussion in this video What can you do with Outlook?, part of Learn Outlook 2016: The Basics.
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- Outlook is a complete personal organizer. It's part of the Microsoft Office Suite. You can add multiple e-mail addresses that you have, in this case, I have an Exchange Office 365 account that I've added, and I also have a Gmail account down here. I can switch back and forth between both e-mail accounts very easily. I can also add folders and file all my e-mail into particular folders. I can also set follow-up flags on my e-mail if there's action items. In fact, Outlook itself can even detect when there's an actionable item in an e-mail and ask me if I want to set a follow-up flag.
There's also a calendar, in which you can add personal appointments and you can create meetings with other colleagues. You can put in as much or as little for each meeting invitation you want. You can even find out when your colleagues are available so that you can schedule a meeting when nobody's busy. They can also send you meeting invitations which can get automatically added to your calendar. In the People section, you have a full contact manager in which you can easily add contacts from e-mails and you can also create notes about who those people are. I'll cover these last two options in detail in my Outlook Essential training course but you can also use Outlook as a task manager.
It can remind you of personal or work tasks and you can even categorize them to tell them apart. Finally, if I click the three dots, I can enter the Notes area. This is where you can leave yourself post-it type notes which can even stay on your desktop when Outlook is minimized on your computer. For this course, I'm going to start right at the beginning. We'll open up Outlook right from the moment it was first installed on the computer, and I'm going to take you through adding both of these e-mail accounts and understanding the navigation just a bit better.