Join David Rivers for an in-depth discussion in this video What is OneNote?, part of OneNote 2016 Essential Training.
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- If you're still hearing about OneNote and wondering what exactly it is, well, you're definitely not alone. So before we dive into the features and functions of OneNote 2016, let's first get a good understanding of what it really is and what it can be used for. OneNote is a hidden gem that can be a useful tool for any person who needs to take notes or gather information in any scenario on any computer or mobile device. Now, by definition, Microsoft OneNote is a notetaking software program that can work in conjunction with other programs in the Office Suite, or all on its own, and give you anywhere, anytime access to those notes from your computers and mobile devices.
But OneNote is so much more than that. You can create multiple notebooks such as one for business purposes, and one for personal use. Each notebook can be broken down into sections, such as for individual projects, brainstorming, recordkeeping and so on. Inside those sections, you can create pages, and subpages as well. Now OneNote's appearance and controls kind of resemble a trimmed down version of Word, so you're going to pick it up quite quickly. And this is no coincidence as the program is designed to complement Office and integrate seamlessly with its components.
But of course, there are things you can do with OneNote that you can't do with Word or other Office apps. For example, you can move pages of notes or portions of notes around as you see fit and this is one of its greatest strengths. Other cool features include flagging notes that become readily accessible via a task pane, great for to-do items. You also have the ability to share notes and collaborate with others via a variety of online and offline options. There's also the ability to incorporate handwriting, audio and video clips, and there's an outstanding screen clipping feature for grabbing existing content.
You can even insert entire files into a notebook like an Excel spreadsheet or even a Word document. Of course, having all your notes organized and in one place means you'll never waste time trying to find what you're looking for. Built-in search functionality will easily find that web address you jotted down months ago, and it'll do it with lightning speed. You can even find text that's embedded in the images in your notes, thanks to OCR or optical character recognition.
So what's the verdict? Well, OneNote is an excellent, easy-to-use tool for students, writers, professionals, really anyone looking for a way to capture content and organize notes.
- Sending content and screen clippings to OneNote
- Copying and pasting content
- Recording audio and video notes
- Attaching files
- Formatting text
- Linking and tagging notes
- Searching a notebook
- Using templates
- Creating tables
- Converting handwriting to type
- Interacting with Outlook
- Sharing and syncing notebooks
- Collaborating on notebooks