Join David Rivers for an in-depth discussion in this video What is OneNote?, part of OneNote 2013 Essential Training.
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If you're still hearing about OneNote and wondering what exactly it is, you're definitely not alone. So, before we dive into the features and functions of OneNote 2013, let's first get a good understanding of what it really is, and what it can be used for. And whether Microsoft hasn't done enough to market OneNote or people just assume it's meant to run on a tablet PC, this hidden gem can be a useful tool for any person who needs to take notes or gather information in any scenario on any computer or mobile device.
By definition, Microsoft OneNote is a note taking software program that can work in conjunction with other programs in the Office suite or all on its own and give you anywhere-anytime-access to those notes from your computers and mobile devices. But OneNote is so much more than that. You can create multiple notebooks, such as one for business purposes and one for personal use. Each notebook can be broken down into sections, such as for individual projects, brainstorming, record-keeping, and so on. Inside those sections, you can create pages and Subpages as well.
If you're relatively comfortable in Word but you're kind of weary of new programs, you can rest easy. OneNote's appearance and controls kind resemble a trimmed down version of Word. So, you'll pick it up quite quickly. And this is no coincidence as the program is designed to complement Office and integrate seamlessly with its components. You could even think of it as a go-between for Word and Outlook. But of course, there are things you can do with OneNote that you can't with Word or Outlook. You can move pages of notes or portions of notes around as you see fit, and this is one of its greatest strengths.
You can use OneNote to plan a project, conduct research for the project using built-in features to help you with online research as well as integration with an encyclopedia and thesaurus and then arrange the research notes to come up with a structure for written materials related to the project. Other cool features include flag notes that are readily accessible via a task pane, great for to-do items. The ability to share notes and collaborate with others via a variety of online and off-line options.
The ability to incorporate handwriting, audio and video clips, and there's an outstanding screen clipping feature for grabbing existing content. You can even insert entire files into a notebook like an Excel Spreadsheet or even a Visio diagram. Course having all your notes organized and in one place means you'll never waste time trying to find what you're looking for. Built-in search functionality will easily find that web address you jotted down months ago, and it will do with lightning speed.
You can even find text embedded in the images, thanks to OCR or Optical Character Recognition. So what's the Verdict? Well, OneNote is an excellent, easy-to-use tool for students, writers, professionals, anyone looking for a way to organize notes or anyone at all who needs more flexibility than Word provides in the creation of documents. And don't be fooled by anyone who tells you OneNote is only for tablet PCs. This is either a ploy to get you to buy a tablet or a side effect that Microsoft's niche marketing of the product.
In actuality, it performs very well on any Windows machine.
- What is OneNote?
- Copying and pasting content
- Creating, moving, and deleting sections
- Adding images, audio, and video
- Formatting text
- Searching notebooks
- Sharing and moving books
- Using templates
- Creating tables
- Converting handwriting to type text