Join Aaron Quigley for an in-depth discussion in this video Using tables to create rubrics, part of Office for Educators.
Grading rubrics are an important part of communicating expectations to students, as well as a way to streamline your grading process. Here we're going to talk about how to use the built-in table features inside of Microsoft Word, to quickly turn this list rubric into a visual rubric that's easy for our student's to read. And that you can quickly check off grades as you check papers. To do this, I'm going to insert a table directly into Word using the Insert tab. Here, I'm going to select a table that'll properly fit our rubric. It needs to be seven cells wide by three cells tall. Simply releasing my mouse, I've got the table inserted.
I can now go ahead and start adding content. We said we wanted a title for this table, so we're going to go ahead and call it the Citation Rubric. We wanted to title that there are Scores, and that each score has a Criteria. The scores go from zero to five. And our criteria can be copied and pasted from the rubric that was provided in the document. I'm going to go ahead and quickly copy using the Cmd keyboard+C and using the Cmd keyboard+V, all of this criteria into our rubric.
At this point, I've copied everything into our rubric. I'm going to go ahead and scroll down, so I can see our entire rubric here. Now the rubric doesn't look that great, we have a lot of formatting issues that we now need to address. The first formatting issue is I want my rubric to span the entire width of the page, with a little bit of margin, just so that it'll print properly without getting cut off. To do this, I can actually adjust the sides of my table. With my cursor, I'm going to line it up, on the far left-hand side of the table. Eventually, you'll see an icon appear that looks like two parallel lines with a small arrow on the left and the right-hand side. By using a left mouse click, holding down and dragging, I'm able to widen my table into the margins of the document.
I can do the same thing on the right-hand side. Move the cursor until I see the parallel lines with the two arrows. Left-click and Drag into the margins of the document. Already, you can see that it's widened the rubric out, and allowed for the text to spread out more evenly inside the cells. The next thing we're going to format is the title of the rubric. Here we have the title scrunched up in this one little cell in the upper left hand corner. We can go ahead and get that title to stretch across the entire length of the rubric. To do this, let's go and click on Table Tools, selecting the Layout tab.
With my cursor, I'm going to click down where the title is. I'm going to drag all the way across the table, so that all of the cells at the top of the table are highlighted. Up in my Layout menu, I'm going to click on Merge Cells. What this has done is taken all of those seven cells and it's made it one large cell that spans the full width of the table. I'm now able to continue to edit that text, which we'll do in just a second. Text inside of a table can be formatted the same way text on a regular document can be. Let's go and click on Home, in the upper left-hand corner of our ribbon. Here you have the Paragraph formatting functions, such as Alignment, Bullets, Numbers.
Here you have the font formatting, such as Bolding, Italicizing, and Font size. The first thing we're going to format is the title, which we just made appear in it's own cell that spans the entire width of the table. I'm going to go ahead and highlight that text. Using the Paragraph formatting I'm going to Center that text in our table. Using the Font formatting I'm going to make that text Bold. And a little bit bigger, maybe Size 14 font. I'm now going to use my cursor, click, hold and highlight the two rubric titles. I would like these titles to be aligned to the right-hand side next to the row of which they represent.
The numbers, I'm going to start in the zero box, click and hold, and highlight all six of those boxes. Using the paragraph tools, I'm going to center those numbers. The last thing we need to change is the text itself. I'm going to go ahead and click and hold, and highlight all of the text and all six boxes for the criteria. To make this a little more user friendly, I'm going to reduce its font size down to ten points. You'll notice too that box five got a lot larger when we resized the table into the right hand margin. To fix this, I'm simply going to use the same method of hovering my cursor between two cells, clicking, and changing the cell alignment.
I will lightly adjust all of these columns until they're a tiny bit more equal. I think that looks good. So here we've created a very basic rubric that can be copied and pasted into the header or footer of a document. In which the students can reference while they're writing their paper. When it comes to grading, you can simply circle one of the boxes or circle one of the numbers to indicate to the student what level of mastery they've achieved on their paper.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.