Join Gini von Courter for an in-depth discussion in this video Understand how archiving works for you, part of Outlook 2016: Efficient Email Management.
- [Voiceover] I'm using Microsoft Outlook,…and I'm creating items.…I'm receiving items.…I'm adding attachments to messages,…I'm receiving attachments,…creating new contacts, new calendar appointments.…I'm putting pictures in my contacts,…receiving more emails.…The space that my mailbox is taking up is growing,…and in order to manage the space…that's used by my mailbox, I have two broad choices.…One is to delete some items,…and the second is to move old items out of my mailbox…and into some less critical, less immediate storage,…the back burner, so to speak.…
And the act of doing that,…of taking some of our items and saying,…"I want to move these," that's called archiving.…If we looked at some older versions of Outlook…and some other email programs as well,…you have an Outlook data file…that's stored on an Exchange server.…And assuming that you've set it up on your desktop…or laptop in what is called cached mode,…that's spelled C-A-C-H-E-D, cache,…which means that you have locally stored…a version of you information in a cache…
AuthorGini von Courter
- Viewing messages by conversation
- Ignoring a conversation
- Using Mailbox Cleanup
- Arranging email by date or by sender
- Sorting and filtering views
- Creating inbox folders
- Customizing and using categories
- Using a custom search folder
- Creating Quick Steps and email rules
- Using automatic replies
Skill Level Intermediate
1. Reviewing Messages
2. Putting Views to Work
3. Getting Organized with Folders and Categories
4. Automating Actions with Rules and Quick Steps
Next steps1m 10s
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