Join Tim Grey for an in-depth discussion in this video Text formatting options, part of Learning Word 2010 (2012).
Word provides you with a wide variety of options for formatting your text, and even better, it actually makes it easy to anticipate what those changes will look like. Let's take a look at the basic formatting options you can use for your text within Word. I'll start off by selecting some of the text in my document. I'll just click in the margin to the left of the title here for example, and that will select that text so that I can apply some formatting changes to it. First off we have the Font Face and that is a pop-up and you'll notice that the pop-up first off, is divided into sections.
There are fonts that relate to the current theme of our document. The most recently used fonts, as well as the list of all fonts that are available on your computer. You'll notice that within this pop-up, the font actually appears in its font face. But perhaps even better, when you mouse over each of those fonts. You'll notice that the text in the background is changing to reflect the font that you're currently moused over. And so you can get a very good sense of exactly what your text will look like based on these preview options. And of course, you can continue scrolling through all of the various available font faces on your computer. To find the one that suits the particular text that you're working with. I'll go ahead and just choose one of the available fonts, just for the sake of changing the text here.
And then we can take a look at the font size. And there are a couple of different ways that we can work with font size using the available controls. First, we can click the font size pop-up, and then select a particular font size. And once again, notice that the preview updates as I mouse over individual font sizes here. I can also type a specific value. You'll notice for example that we go from a 28 point font face up to a 36 point font face. If wanted something in between I could just type that value in the popup box.
I'll type 30 in the box, for example and then press Enter on the keyboard to apply that change. And now my font is adjusted to that 30 point size. But I can also increase or decrease the font size using the Grow and Shrink buttons. To the right of the pop-up, the first button is the Grow Font button, and that allows us to increase the size of the font. And to the right is the Shrink button which allows us to reduce the size of the font. Next we have an option for adjusting the case in other words uppercase versus lowercase attributes for the text. We can switch to Sentence Case to All Lower Case to All Upper Case to Capitalizing each word or we can toggle the case back and forth. Of course keep in mind that certain fonts only include Upper Case letters. And if that's the case you can certainly change the font using the Font Popup. So, for example, if I switch to Times New Roman, you'll notice that I can now switch between the various cases for my text.
For this text though I'll use Capitalization for each word and then we'll take a look at some of the other font attributes. We have Bold, of course, which allows us to make the text a little stronger. And that is a toggle so you can turn it on or off as desired. Next we have Italics which of course will italicize the text and it too is a toggle. As is the Underline attribute where we can turn on of off the Underline. But in addition to toggling Underline on of off, we can also choose the specific type of underline that we'd like simply by clicking the popup.
I'll go ahead and use one of the dashed options for the underline, for example. We can also apply a strikeout attribute to our text, and we have subscript and superscript options, as well. So, if I wanted to add a number that was subscript or superscript. I'll go ahead and type two, for example, and select that text, and I can make it subscript or superscript if I'd like. Of course, in this context, I don't need either of those options, so I'll just go ahead and delete that text, and then select that line of text once again.
The next option allows us to apply some rather creative effect to our texts and those include an outline, a shadow, a reflection or a glow. And there are some preset options so that we can choose a specific layout for the text. But we can also configure the specific settings. So, for example, for the outline we can specify the color as well as the weight and the particular style of that outline. And for Shadow, we can adjust the position and the overall size of the shadow, etcetera. So, you'll see that we have a variety of different options for each of these individual attributes; Outline, Shadow, Reflection and Glow.
In many cases, you might find a preset that works well for you, and of course you can use that preset, and then adjust the individual attributes if you'd like. We also have the ability to highlight text or change the color of the text. I have that text selected and if I click the Highlight button, I'll get a yellow highlight around that text. But I can also change the color of that highlight so I'll go ahead and select that line of text again and then click the pop-up associated with the highlight. And I can choose any of the available colors here. I'll go ahead and in this case and turn the option off using no color. Then selecting that text one more time, you'll see that we can adjust the color of the text.
There are colors associated with the theme of our document, as well as standard colors. And we can also click more colors to bring up a color picker where we can choose from a wide range of available colors. I can then click okay in order to apply that change. And you'll see, well I've actually sort of made a mess of this text applying a variety of different formatting options. But hopefully that gives you a really good sense of the many basic options that are available within Word. There are more options of course for formatting your text. But these should take care of most situations where you want to make some text stand out in a document.
- Saving and opening documents
- Selecting and formatting text
- Undoing and redoing
- Creating bulleted and numbered lists
- Adding images and tables
- Updating images with effects and adjustments
- Finding and replacing text
- Tracking changes to documents
- Printing and sharing documents