Join Aaron Quigley for an in-depth discussion in this video Teacher collaboration, part of Office for Educators.
If you ever wanted to be the hero among your teaching team, here's your opportunity. With Sharepoint, you can quickly set up a collaborative website just for teachers. This is a place to centralize the information that you, and other teachers will use on a daily basis. It's also a way for you to collaborate with other teachers, as you move throughout the school year. A teacher's website allows every single teacher editing access to all of the pages, calendars, and tasks. This is a great way that if you need to, let's say, >> Indicate you're going to be out for a day. You can quickly type it in to your professional development calendar and incidentally update every other teacher on the website that you've made a change.
In addition to being a collaborative site, you also have the ability to share this site as read only. You can do this by open up the Share Dialogue Box, go into Show Options, and selecting Read Only. That way, in case you'd like an administrator to have access to (UNKNOWN) web site, but not be able to make changes and add tasks for you, you can choose to share your web site as Read Only. I'm going to go to click the Cancel button to come back to the main page. Let's take a look at a few of the things I've to this teacher team's web site to make it highly functioning. On the lefthand side, in what's projected on the top of the homepage, I have a task bar.
The way this task bar works is I can type in an upcoming due date as well as information about it And it will automatically visible to every teacher on this collaboration site. I've also added a variety of calendars. Here I have a general calendar, and I may even retitle this Instructional Calendar so that teachers can go in and indicate what they're doing for certain units of study. Using a collaborative calendar like this will really allow for thematic units. For example, as a science teacher, if I know that a math teacher's doing conversions, That might be a great opportunity for me to build some conversions into the lab work I'm doing in class.
Furthermore, we can add a professional development and holidays calendar. Here I've got the ability to go in and make sure every teacher knows what days we have office holidays. As well as I can add in profession development times, or colaboritive planning times. Another great benefit of using an Office 365 Sharepoint website, is the ability to add documents. Directly inside the website, literally inside the web browser, I can go ahead and add a variety of documents, including Word documents, Excel documents Power Points, notebooks, and I can even add Excel surveys. Here I've already created a very basic teacher survey that teachers can take, and as they complete the survey online, it'll automatically tell me their name, the teacher's birthday, their favorite food, and whether they'd prefer staff meetings before or after school.
As you notice, I opened up this Excel file, with most teachers should be familiar with the Microsoft Office applications. And it's literally inside my web browser. It did not require Microsoft Excel to be loaded on the local computer. This way, if you have teachers not using Microsoft Office at home, they'll still be able to update documents, and work in the collaborative web site wherever they're at. The last thing I'd like to point out that can be a valuable tool in your collaaborative website. Is the ability to add external links. Here at the top, to add a link, I can simply click Edit Links. Now often, I'm just going to be moving these links around, and choosing what link I'd like, and where, and what links would go to what parts of my collaborative website.
However, since I'd like my collaborative website, to also be the central point of all school information. I'm going to go ahead and add some external links. You can see I have the school website already added, which would be an external link. And I'm going to go ahead and add the Common Core State Standards as an external link as well. I'm going to use the title of CCSS. And down here, I'm going to be sure to type the http, since this link will not work without it. I'll type Core Standards. Dot org. Here I can go ahead and click OK, and I now have the common course state standards in the top link navigation menu.
Be sure that before you navigate away from this page, you click the save button so that change takes effect. Now every user of my website has the ability to access the common course state standards simply by clicking the link. Another great benefit, is the ability to create custom pages. Here we've printed a custom page that has a simple table to it, with some basic contact information such as a medical hotline, the school nurse,or even the principals office. These pages can be edited collaboratively as well. For example, if another teacher who I've added to the site, decides to add a phone number, they can simply click on page They can check the page out, which allows them to edit it, and then they can click on edit.
Here they can click in the main table, and make any edits they'd like. Maybe this particular teacher was having a hard time understanding what number went with which name. So they can just come under the design tab in table layout, they can quickly view a variety of styles that they can apply to this table. Maybe these grey and white bars are a little easier to read, or this one which has the grey and white bars and a grid added to it. Simply clicking on it will make that change permenant. Going back to page we can check this page back in, we can even add a comment to it such as changed bar colors and click continue.
Now, anyone else, that decides to access this page can quickly see what changes were made, and choose to continue editing let's go and go back to the homepage for one last tip as you're creating your site you can be as simple or as complicated as you'd like. Go into the add lists librarys another app section there's a variety of tools that you can add into this including wiki pages, picture library, form libraries which is a great way to share forms among teachers. A document library, if you'd like to upload templates or logos for teachers to use across their work. You can share common links, you can even have an Announcements section, so that you can post announcements to your team about upcoming events and due dates.
You can even share similar contacts, which is a great way to keep everyone on your team up to date with parent contact information. I hope you have an enjoyable time exploring the applications you can use. And creating a collaborative website that'll work well for your team.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.