Join David Rivers for an in-depth discussion in this video Starting Visio and exploring the user interface, part of Visio 2007 Essential Training.
All right, so it's time to start learning on Visio 2007. Now if you're new to the application, you may not know that it's a really good tool for diagramming solutions. For example, if you wanted to communicate some ideas graphically, you don't need to be a professional artist, you don't need to be a designer or an illustrator. So what's really nice is that anyone can use this program because it's easy to use and it's smart. You'll see what I mean when we get in here. Now if you're not new to Visio there are some changes that you're going to see in 2007, jumping all the way from version 2003.
We will cover everything that's new in this application, but before we can look at anything, we need to launch the application. So let's do that now. We'll go down to our Start button down here and give it a click. Now if you've been using Visio, it's already going to show up here on your recently used applications, but a great way to find programs is to skip over this All Programs option that you might be used to, I'm in Vista here so I can come down to this Start Search filed here, just click down there and I'm going to type in visio. So I type in visio and you can see I've got a number of files and folders listed here.
Right above that I've got Favorites and History and then right at the top is where I see all the programs that have the word Visio and there is only one, Microsoft Office Visio 2007. That's the one I'm going to click to launch the application. All right, now when I launch the application you can see that the Getting Started with Microsoft Office Visio screen appears. This is the first thing that you'll see and it's split into three parts. Over here you've got your templates and categories. Down the middle here you've got recently used templates. Now if this is your first time running Visio 2007, you're not going to see anything here, but you will see down below this Office Online, What's new in Visio 2007? And some more Office Online options down here.
These are links to Training Templates and Downloads of the Internet. Obviously, you need to be connected to the Internet to use that. The third portion of our screen over here is Recent Documents, so if you've been working with Visio already, you'll see any documents or diagrams, for example, that you've created and saved over here on the right hand side. So if you need to go quickly back to something you've working on, it's a great way to get it. You just give it a click and there you go. Now for us, we're starting fresh and we're going to be talking about the various parts of your User Interface before we start creating and opening existing diagrams.
So what I'm going to do is just come up to the right hand corner here and click on the Close button to close up our Getting Started screen and here we are starting brand new with Visio 2007 with a fresh screen. All right. The first thing I want to show you is that we've got our title bar where we're used to seeing it up here at the top and you can see it says Microsoft Visio, the name of your diagrams, when you start to create them and save them will also show up here on the title bar, just like you've always seen. So the very far right on the title bar you've got your Minimize, you've got your Restore and Maximize buttons depending on your current view right now.
Our window is maximized so this is a Restore Down button. Then here's where we close the entire application, our Close button in the top-right corner where we're used to seeing it. Down below that we've got our menu bar and you can see that it's got File, Edit, View all the way across to Help, very familiar if you've used any of the Office programs in the past. Now what you'll notice that with Visio 2007 if you've started to get familiar with some of the other Office applications like Word and PowerPoint, for example, that this User Interface has not changed drastically like those other have.
In other words, you don't see the ribbon here like you do in Word, like you do in PowerPoint, like you would in Excel and Outlook, for example. So this is going to be really familiar to people who have already used Visio and any of the other Office applications prior to version 2007. Now, of course, when we click on a menu like File, we're going to see File options. So, for example, if I want to create a new file, open an existing file, there is my Save options that we're going to talk about a little later for saving files.
All of these options deal with File, so they're context-sensitive to the word File. If I move up to the Edit menu and look at that dropdown, right now there's nothing to edit but I can see them grayed out. This all has to do with editing my diagram. It's like undoing and cutting and copying and pasting and find and replace etcetera. Under the View tab, same thing. So each of these menu items have their own pulldown, which you will notice though is that some of the pulldowns have menu items that have little black triangles next to them.
That means there is a sub menu. So from the Insert menu, if I go down to Picture, you can see there is a little black arrow and to the right, I see that I can insert Clip Art. I can insert pictures from files, charts, data maps and so on. All right. If we're done looking at the menus we just click anywhere in the blank space to deselect our selected menu. Now below the menu bar we've got our toolbars. This first Standard toolbar, you can see has some shortcuts to things that we've already seen up in the menu bar, for example, the New button we saw under the File menu.
Same thing goes for Open and Save and emailing or sending. Printing is also part of the File menu. There is our Print Preview button. Then we've got some options here and there is a little separator here. You can see we've got our spell checker. We've got our Research button. These fall under different menu headings, but they are shortcuts. Cut, Copy and Paste fall under the Edit menu. So these are going to be commands that you're going to use more often than not. That's why they're here on this particular toolbar.
Now just so you know and we will talk about this later, we can edit toolbars. We don't have to have the buttons you see here on the toolbar, we can create our own toolbars, show toolbars that we want to use and hide the ones we don't. We will talk about that a little bit later on in this title. As you hove over these, you can see there is a little popup too, just in case you're not sure what the icon represents, you can see the popup tells me this is my Shapes button, for example. Now below that I've got Formatting toolbar as well. So this is going to come in handy when I'm formatting text, for example, in a diagram and I'll be able to choose fonts and font sizes.
I'll be able to format the text once it's selected, for example, like Bolding, Italics and Underlining. There is my Alignment buttons. You can see I've got Text Direction buttons. Then I've got the way my paragraphs are going to flow, Left to Right, Right to Left, all kinds of things like Bullets and Indenting and so on, all of this on the Formatting toolbar. Now down below that we've got our Stencil toolbar. Now if that's not showing for you, or there is a toolbar that you want up here. There is plenty of toolbars to choose from, and if we just got to a blank space here, outside of any of the buttons on the toolbar, and right click, you'll see the ones that are selected, because they've got check marks like Standard, Formatting and there Stencil.
Now if your Stencil toolbar is not showing, for example, it means it's not selected here. Because mine is showing, if I click on it, I'll be hiding it. So that's how you hide a toolbar, to show it, we just right click and then we select the toolbar we want to show. Now where they're located is also an option and we will like I say, get into your toolbars and manipulating them and rechecking them to represent exactly what you need on your screen. All right. So that's enough up here.
We've got just to recap. We've got our title bar, we've got our menu bar and we've got our Standard toolbar, Formatting toolbar, and here we've got the Stencil toolbar showing. Now we've got our work area down here, nothing happening here, not until we start creating or working with diagrams. Because we don't have anything open on their screen right now, at the very bottom on what we call our Status bar, there is nothing to show. So there is no statuses. For example, when we start working with diagrams we're going to see information down below, for example, the size of the diagram that we're working with and other information about the particular diagram.
So keep an eye down there once we start working with diagrams, like we're going to do in the next lesson. All right. So that covers launching Microsoft Visio 2007. That's a brief overview of the User Interface like I said we've going to manipulate this and format it to be exactly what you need it to be, but we'll cover that a little bit later. Next, we're going to look at working with some sample drawings.