Join Laura Bungarz for an in-depth discussion in this video Sharing Publisher files, part of Learning Publisher 2013.
One of the things that you can do with Publisher is share your files with other people. Now, if you go to the File menu and you go to Share, you actually get four options for sharing. Now, some of this is going to depend on whether or not the person you're sharing with has Publisher. If they have Publisher, you can just send this as an attachment, and the person getting it is going to be able to open it in Publisher and look at it or edit it. But, if the person that you're sending to doesn't have Publisher, sending them a Pub file isn't going to be overly helpful.
So you have a couple of other options. You can send the current page, which is going to show as like a web page, HTML, HyperText Markup Language. It's going to show as a web page, so they can preview it in Internet Explorer, or Chrome or Firefox, whatever they want. You could also send it as a PDF. So, that's Adobe Reader and most of us have Adobe Reader. And everybody can see that. The nice thing with PDF is it really will keep your layout and your formatting, those pictures will stay where they're supposed to be. Nothing's going to jiggle around on you.
And the other person doing it won't be able to edit it at all. It's just for looks. You can also send as an XPS. Again it's another file type that most of us can open fairly readily. It's going to preserve the layout and the formatting, and it's not easy to change the content, okay? So there you go, there's your four file types
- Printing and sharing Publisher files
- Changing text
- Changing, removing, and formatting pictures
- Adding shapes
- Customizing page backgrounds
- Adding page parts and ads