Join David Diskin for an in-depth discussion in this video Setting your default Address Book, part of Outlook 2010: Tips, Tricks, and Shortcuts.
A frustrating trait of Outlook is that it sometimes selects the wrong person from the wrong address book. In a networked environment, Outlook will check the global address list first when looking up a name. That's the internal list of your organization. But if you're more apt to e-mail people outside the organization, you might consider changing the default to your personal address book instead. Let me show you how. To make this simple change, we need to pull up the Outlook Address Book. We can either click on this icon from the Home Tab in the Ribbon, or use the shortcut key, Ctrl+Shift+B. From the Address Book window, let's choose Tools and then Options.
Here we can specify which list Outlook should check first when we enter someone's name. I can choose the Global Address List, my personal list, or a custom order. Note that down below, I can also specify which list to open first whenever I open an address book. This includes what you see when you click the To button while composing an e-mail. These two little settings can save a lot of time switching between address books, but they are only useful if most of your contacts are outside the organization. Want more tips about addressing e-mails? Check out chapter 3. But for now, let's move on the tip number six.
Author
Released
1/18/2011- Navigating Outlook with keyboard shortcuts
- Conducting a poll through email
- Sending automated replies using rules
- Managing junk mail
- Utilizing search folders for repeating searches
- Sharing a calendar via email
- Creating multiple signatures
- Mail merging contacts into Microsoft Word
- Customizing Outlook's panes and the Quick Access Toolbar
Skill Level Intermediate
Duration
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Introduction
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Welcome1m 7s
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1. Top 10 Tips
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Conducting a vote via email2m 26s
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2. Organizing Your Email
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Conversation view2m 9s
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Deleting old messages2m 20s
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Two ways to find an email2m 33s
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Applying Quick Steps4m 42s
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Using the Activity Feed2m 2s
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3. Creating, Forwarding, and Replying to Emails
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Inserting a screenshot1m 42s
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4. Staying on Task
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Five ways to create a task2m 50s
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5. Calendar and Appointment Tips
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Working with time zones2m 57s
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6. Contacts
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Filtering your Contacts list1m 38s
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7. Miscellaneous Tips and Tricks
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Using Outlook Today1m 16s
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Organizing by category3m 23s
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Working offline1m 59s
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8. Customization
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Customizing other panes3m 11s
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Conclusion
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Video: Setting your default Address Book