When editing text on a slide in PowerPoint, it may make sense to stay on the keyboard instead of reaching for the mouse to work more efficiently to modify that text. In this movie, you will know how to use keyboard shortcuts to select text and modify that text by accessing the ribbon from your keyboard.
- [Voiceover] Sometimes when you're busy on the keyboard maybe adding text or editing text it makes more sense to stay on the keyboard than it does to reach for the mouse and go navigating for various commands. So we're gonna look at some handy keyboard shortcuts that you might find useful to allow you to work more efficiently. We're gonna do it with our Landon Hotel presentation that we've been working with. Landon Hotel 0402 for anyone who has skipped to this movie. Let's select slide three over here on the left hand side where we see some text.
So we'll just click anywhere inside the text box itself. Let's say we're busy typing away adding text or editing text and now we wanna make a change to the font size. Well, we're gonna do it all from the keyboard and we're gonna start by selecting all of the text. You may know this keyboard shortcut already, Control + A, as in all, selects everything. Next we wanna get up to the ribbon, so all you have to do is tap your Alt key. You can see what happens, numbers appear over the various buttons on the quick access toolbar in the top left corner, and for the ribbon you'll see characters highlighted representing each of the tabs on the ribbon.
And we can see the font size actually falls under the home tab, so we press H. That gets us inside the home tab now and all of the different options and buttons are available to us via keystrokes, like the font size is F + S. So we press F + S. That highlights the current font size, which is 20, and all we have to do if we want to bump it up to 22 let's say is type in two, two. That replaces the 20. Press Enter and we've just made the change.
Press Escape, the text is deselected. Press Escape again, the text box is deselected and that looks pretty good. Now it might seem like a lot of keystrokes, but when you get used to it it can happen very quickly. So let's try it again. We'll go to slide five, click there, and click anywhere inside the text. Again, this is 20, maybe we could bump it up to 22. So going quickly, after you've done it a few times, it's Control + A, you press Alt to get to the ribbon, H for the home tab, F + S for the font size, type two, two, press Enter, and it's done.
Escape a couple of times and you're (mumble). You can see how fast that was to make a change to our text all from the keyboard. Now when you press the Alt key to get up to the ribbon you can see the letters, but you can also, if you prefer, use the cursor keys. Notice the home tab is selected right now, hit the right arrow on your keyboard and you move over to the insert tab, right arrow over to design, transitions. If we wanna go back to designs we hit the left arrow. We wanna select one of those designs hit the down arrow and you can see that gets you inside and the actual drop down button for the various themes is highlighted, meaning you can press the Enter key to open it up, and now use your cursor keys to maneuver through the various designs until you find something you like, and when you've found it press Enter and you lock it in.
Doesn't make sense for our presentation, so the one keyboard shortcut almost everybody knows is the undo keyboard shortcut, Control + Z. Let's try that one, Control + Z to undo the design and we're back where we started with our slide. So those are a few keyboard shortcuts to allow you to stay on the keyboard when you're already there without having to reach for the mouse and give you access to the ribbon and all of its commands thanks to that Alt key.
Microsoft Office expert David Rivers begins with the top 10 tips, including how to repurpose slides from other presentations, create custom shapes and animations, and insert online video into a slide. From there, he offers pro tips on managing files; using little-known keyboard shortcuts; getting the most out of your text, objects, and media; sharing your presentations; and more.
- Animating objects
- Reusing slides
- Creating custom shapes and animations
- Inserting online video and screenshots
- Accessing recent files fast
- Embedding fonts
- Customizing the interface
- Creating abbreviations with AutoCorrect
- Adjusting paragraph spacing
- Creating 3D images
- Coordinating transitions
- Saving and sharing presentations