Join Alicia Katz Pollock for an in-depth discussion in this video Opening recent files, part of PowerPoint 2010 Power Shortcuts.
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When you're working on a document, it's rare that you'll finish it in one sitting. It's not really good idea anyway. It takes time and distance to proofread a document, to catch all your errors. Here are four ways to return to a recently used document quickly. Let's start with Windows. I am going to come down to my Start button, and click on it. I don't see PowerPoint on this list right here, so I can search. And all I have to do is type-in pow before PowerPoint appears at the top of the menu. I'll right-click on it, and I have two options right here, Pin to Taskbar, which primarily attaches it to the Task Bar, or Pin to Start Menu, which is the one that I like. I am going to click on Pin to Start Menu, and then click on my Start Menu again. I'll close it and then open.
Now that I've pinned it, PowerPoint appears at the top of the menu. What I like about this is this little arrow right here will fly out my most recent files, so that I can easily get back to a file that I've used recently, without having to navigate to it. Now let's take a look inside PowerPoint. Go up to your File tab in the upper left-hand corner, and down to Recent. Here is a list of your recent files that you've opened. Right here you'll find the folders that they are in. So this way I can jump straight to a recent folder, or to a presentation.
To change the number of files on this list, go down to the Options button on the lower left-hand side, and then click on Advanced. Down here under Display, there is an option for Show this number of Recent Documents and you can take it down as low as 1 and up to 50. I'll move that up to 30, and then click OK. Back under File and under Recent again, is my third option. At the bottom there's a checkmark that says, Quickly access this number of Recent Presentations. I will click on the check box, it defaults to 4. And here are four files. It doesn't matter which of these tabs I am on, those four files will always show. If I want I can increase that up to 10 files.
But I am going to leave it on 4. Now my favorite thing about this recent view, is that there are thumbtacks along the side, and what these do is pin your files to the top of the list. So for example, maybe I need to use this shapemask file frequently. If I click on the thumbtack, it pins it to the top of the list, and it will stay here even if it's not one of my most recent files. It will stay at the top indefinitely. I can leave it up there, until it I no longer need it at which point, I'll click on the Pushpin again, and it will disappear. You can pin files to the Start Menu in the same way. Anything I've pinned will stay up there permanently until I unpin it again.
So setting these preferences to view your recent files, will keep them readily available, saving you from having to navigate through your file system, to find what you're looking for.
- Opening recent files
- Rearranging the interface
- Using keyboard shortcuts
- Using the Paste options effectively
- Adding headers and footers
- Clearing existing formatting
- Incorporating screenshots and SmartArt
- Editing clip art
- Creating 3-D shapes
- Animating bulleted lists
- Coordinating transitions
- Exporting content to Word
- Creating custom slideshows