Join Jennifer McBee for an in-depth discussion in this video Create a new document, part of Cert Prep: Word 2013 Microsoft Office Specialist (77-418).
- [Voiceover] As I'm sure you are aware, there is always more than one way to perform a task in Microsoft Word. In this video we'll look at three different ways to create a new document. The first method that we'll review is a blank document. We can use a blank document template. We can also use our ctrl + n keyboard shortcut to quickly create that document, show I'll show you how to do both. We'll then see how to create a new document from a template, and lastly we'll look at creating a new document from a non-native file such as a PDF file.
All three of these processes could be on your MOS exam, so we'll review them in some detail to make sure that your comfortable just in case it does come up on your exam. We'll go ahead and open the Microsoft Word program. This brings us right into our welcome screen, and on the welcome screen on the right-hand side we see all of the templates that are available to us, and the very first one is a blank document. I'll go ahead and double-click on that, and that's pretty quick. It opened pretty quickly. Let me show you a faster way, though.
Notice my title bar says Document1. I'll do ctrl + n on my keyboard, and look how quickly that new document was created. And by the way, this works in Excel and Powerpoint, also. So that ctrl + n is a keyboard stroke that you can use throughout the entire Office platform. Let's look at our second method of creating a new document. To get back to the templates, I'm gonna click on my file tab and then click on the new tab in the navigation pane. This brings me back into my template window.
Now during your MOS exam, you may be asked to open a new document based on a specific template. Instead of searching through the different categories that we see at the top or using the scroll bar on the right-hand side of the window to scroll up and down to find a document, we're simply gonna click in the search field and type in the name of the template that you've been asked to open. Let's say that we were asked to open the business memo template. I would simply type in business memo. I want to give Word as much information as I can.
Go ahead and hit my enter key, and the very first item that's returned is a business memo. At this point I would just go ahead and double-click on it and open that right up. See how quickly we were able to accomplish that task? Our third method for creating a new document is a document that's based on a non-native file format such as a PDF file. You may also come across a request on your MOS exam to open a file that was created in an earlier version of Word, and that's also considered a non-native file because if it's not created in 2013 we have to open it a little differently.
Let's go back to our file tab. And what we're going to do to demonstrate this method is open a PDF file directly in Word. Now this is something that's brand-new to 2013 that I'm pretty excited about. We've never been able to actually open a PDF file and edit the document unless we had additional software on our computer, so this is huge, and it will probably be on your MOS exam, so watch closely. I'll go to my open tab and go to computer. So it's just as if you're opening any other document.
Click on browse. I'm gonna browse to my exercise files and I have a PDF file called 02_01 World Importers. I'm gonna double-click on that. This dialogue window will always come up just to remind you that Word is now converting your PDF file into an editable Word document. It could take a couple of minutes for this to happen. The reason is, if you have a lot of graphics in your document, or your document is several pages long, it takes it awhile to go through the process of converting it into Word.
I'll go ahead and click ok and then I'll be patient. There is our beautiful bamboo document. Needs a little bit of formatting, I'll grant you that, but it's just amazing that we can take a PDF file, open it in Word, and go in and make those changes. We can go in and remove carrier returns, we can edit the text, we can do anything we want to this document.
And I mean we do have some clunkiness up here at the top, but look as we scroll down. Looks pretty good. It really did a nice job converting this into a Word document. Once we've made our changes if we want to save it back into its native format as a PDF file, it's easy to do. We would just go to our file tab and choose save as. And then change the save as type drop down menu to PDF.
Click on save, and it's back into it's native format. With Word 2013 it's easy to create new blank documents, documents based on a pre-designed template, or a new document based on a non-native file such as a PDF file. All three of these methods may very well be on your Word 2013 MOS exam. So practice, practice, practice so you'll be ready for your exam.
Disclaimer: Microsoft does not produce, provide, or endorse this video training course.
The course first explores the Microsoft certification program and its costs, format, and objectives. Jennifer then walks through all of the certification objectives in detail. Learn how to create documents, format text, create tables and lists, apply references, and insert and format objects such as SmartArt, images, and Excel tables. Free practice files are included so you can follow along every step of the way. There are over a half dozen challenges to test your skills, and a full-length, 50-minute practice exam to ensure you're ready for the real exam.
- Preparing for the exam
- Creating new Word documents
- Formatting documents
- Inserting text from other sources
- Formatting text and paragraphs
- Adding line, page, and section breaks
- Creating tables and lists
- Creating endnotes, footnotes, and captions
- Inserting Quick Parts and SmartArt
- Inserting images and shapes
- Taking a full-length practice exam