Join Tim Grey for an in-depth discussion in this video Getting familiar with Microsoft Word, part of Up and Running with Word 2010.
Microsoft Word is an incredibly powerful application for creating documents, and yet, it's organized in a simple to understand way, so that you can find your way around with relative ease. Starting at the top of the interface, at the top right, you'll find the standard set of controls for adjusting the overall window. These include buttons for closing the application, for restoring down or maximizing the size of the window, and for minimizing the window. We also have a title that indicates the current file name for the file you're currently working with, and of course an indication that you're working in Microsoft Word. And then over at the far left, we have the quick access toolbar, and we can customize which options are available here.
You'll see that I have the option to save the current document, to undo a step, or redo a step as well as to create a new document, but I can add additional items here. For example, I'll click the pop up, and I'll add the quick print option so that I can, with one click, print the current document. Moving down to the bottom of the display, we have an indication of which page we're currently on and how many pages total are in this document, how many words are in this document and the current language being used for spell check purposes. We can also change the view settings, including the overall layout of the view, and the zoom for the view. And of course, most of the available space is taken up by the document, itself.
We have the standard scroll bar over on the right hand side that allows us to move throughout our document and, of course, the document itself, taking up most of the space. And then we have command central for Microsoft Word, and that's the ribbon, and the ribbon is divided into various tabs. They essentially divide up the various options that you would normally find on a menu bar within an application and as I switch between these options you'll see that the available controls depend on which tab is currently active. So, for example, now I'm looking at the page layout tab, and so we'll find a variety of controls that allow me to adjust the overall layout of my page in Word.
There are also some additional tabs that are available and only displayed when they're needed. For example, if I select an image within my document, then I have the picture tools option with a format tab, and here I can go through and adjust the formatting for the selected image. Similarly, if I add a table to my document, for example, I'll see controls that allow me to adjust the table. We also have the backstage view and that's accessible from the file item. And there, we have some commands for things we are able to do with the document.
Not inside of the document itself, per se, but actions we can perform on that document. Such as saving the document, opening an existing document, closing the current document and a variety of other options. I'll go ahead to click file again in order to close that menu. It's worth noting by the way that the home tab contains most of the most commonly used features in word. So, very often, you'll be working in home. That is the default setting for the ribbon. And I think you'll find, the options you use most frequently are available on that home tab. So, there you have an overview of the Microsoft Word interface. Obviously, the document is really at the forefront when you're working on the document, but the ribbon of course is command central for all the various things you'll do while working on your document.
- Saving and opening documents
- Selecting and formatting text
- Undoing and redoing
- Creating bulleted and numbered lists
- Adding images and tables
- Updating images with effects and adjustments
- Finding and replacing text
- Tracking changes to documents
- Printing and sharing documents