Join David Rivers for an in-depth discussion in this video Exploring the new user interface, part of Office for Mac 2016 New Features.
- Well it's time now to cover some of the suite-wide enhancements you'll find across all of the apps here in the Microsoft Office 2016 for Mac suite. And we're gonna begin by launching one of the Microsoft Word. Now you may like to use Finder, clicking Go and then selecting Applications and finding it there or you might like to use Spotlight. Just click there and start to type in, "word," for example, you'll see Microsoft Word. And if you have different versions, you'll be able to select the one that you want. I have shortcuts right here on my desktop so double clicking Word is going to launch it.
And you're gonna see something a little bit different right off the top. In this dialog for creating a new document, you will see some of the templates available to you here, only some, and you can use the search window up in the top right-hand corner to search for specific templates. Maybe you wanna create an Envelope or Label, for example. You can find tons of them by typing in what you're looking for here in this search field. But you'll notice in this dialog that we have Blank Document selected by default here in the top left corner and as you scroll down, you'll see a number of templates to help you get started with different types of documents.
So what you no longer see here in Microsoft Word is down the left-hand side, a navigation pane for selecting for publishing documents or a publish view or a text view for documents. They're all just here as templates, including the Blank Document. You can access recently opened files from here and you can click Open to go ahead and open an existing file you've already created. We're gonna create a new Blank Document. So with that selected, we'll click Create. And this takes us to the Blank Document, our first blank page, but we wanna focus on the user interface which I really like.
As a Mac user, you're going to find that if you like to go back to the menu system with File, Edit, View, it's still there. If you're coming from a Windows environment and you're used to Office 2013, for example, you'll be happy to see that the ribbon has been tidied up. It's improved. It's cleaner. And we have separate tabs here for the different ribbons which are then grouped. For example, with the Home tab selected, we can see in this little group over here, Cut, Copy, Paste, we also have our little formatting brush that help us to copy formatting.
We have in this group some enhancements that can be made to text, so fonts, font attributes, et cetera, alignment. Notice that we don't see the names of these groups but that's something that can be turned on. Let's click Word and then we'll go to Preferences. From here, we'll click View and down below, you'll notice that we have the ability to show group titles on the ribbon. There's also a developer tab if you'd like to show that as well. I'm just gonna turn that on, click the close button.
So now you'll see Clipboard, Font, Paragraph, and Styles. Those are the names of the groups and they do appear in the Windows version on Microsoft Word so you might wanna turn those on for your various apps. Now, underneath the menu bar which might seem a little bit repetitious but for Mac users, it's comfortable to see it there and also, use the ribbon. So for example, if we go to View menu, we see View options. Click View again and go to the View tab on the ribbon, you'll see many of those same options including something called the Navigation Pane that we'll be talking about a little bit later.
Let's go back to the Home tab. Now, you'll also notice something called the Quick Access Toolbar. You'll see shortcut buttons for starting new files, saving. There's Undo and Redo or Repeat if there's something to repeat or Undo, those will light up and be accessible. What you don't see here is the ability to customize the Quick Access Toolbar and you can't even customize the ribbon at this point aside from turning on these labels for each of the groups and that kind of thing.
Over on the far right-hand side, we have the Search field for searching within the document and then we have this little icon with the plus sign. This is where we go to share. We'll be talking about sharing in Microsoft Word. There are a number of options here for sharing your documents. When you click this, you can invite people, because we are integrated with the cloud, another thing we'll be talking about. We can copy a link to your file if you saved it to the cloud, for example, or a location that's accessible by other people. We can even send emails with different types of attachments, PDF or a text file, for example.
We'll get into that too. Then we have this little happy face icon. If you wanna help Microsoft improve, when you click this, you can tell Microsoft what you like and what they can do better. And we have this little guy here to collapse the ribbon. I know some Mac users might want to click this, close up the ribbon, gives you more real estate to work on your document. You still have the File, Edit, View, Insert menu options across the top on the menu bar and when you want the ribbon, all you have to do is click a tab and it expands.
Click it again and it collapses. At any time, you can get the ribbon back by clicking the same button. It toggles it back to an expanded ribbon and it's always present. Down at the bottom of your screen on the status bar, you'll see what page you're on, the number of words in your document, the language you're using, for example. You'll actually have access to things like Proofing, Language. By clicking this, you can open up the dialogs. I'm gonna click Cancel. But that's quick access to those as well. And then we get into the View options down below.
You'll see the first icon selected here is what we call Print Layout, so what you see on your screen is what you're going to see on your printed paper. But maybe you're creating a document designed for the web, there's different views including the web view or Web Layout and then we have Outline and Draft views, and there's our Zoom slider, where we can change how we zoom in to our document. We can zoom out by clicking and dragging it. We can expand or zoom in by dragging that to the right. We can also use the little plus sign to nudge out and in as we please.
We can also click the percentage if you want to select from a preset or type in a value here. I wanna see the whole page, for example, and click OK and there's my zoomed out view at 65% on my screen. So that's the Word user interface and you're gonna see similar changes to Excel, PowerPoint, et cetera. Let's switch over, for example, to Microsoft Excel. You'll see again the menu bar across the top: File, Edit, View, all the way across to Help. Great for Mac users who are familiar and comfortable with going there, but then we also have the tabs for the different ribbons, Formulas, Data, Review, much cleaner, much easier to navigate and makes more sense.
Again, we could turn on the labels for the groups on the ribbon by going to the Excel Preferences if we wanted to. As we switch over to PowerPoint, you're going to see we have very similar look here, but again, the ribbon has been redesigned to make it easier and more efficient to work in PowerPoint with the Insert tab or the Insert menu if you so choose. And we'll go over to Outlook because it too might look a little bit different. If you're logged in to your account, you're gonna see a Home tab, Organize, and Tools tab for the ribbon.
Here's where we go to stay online or go offline, if we wanted to add accounts. Go back to the Home tab and we'll spend some time with each of these apps. If you wanted to look at OneNote, all you need to do is launch it. I'm gonna go this time to Spotlight and type in "onenote" and launch my OneNote app, giving it a double click. I'll give it a moment to launch. It too is going to look a little bit different. It came out earlier though in the year, this free version of OneNote.
It's also part of the Office Suite. We're going to see improvements to this over time. Again though, we have our menu bar across the top, Quick Access Toolbar, and then a modified ribbon, only three tabs here in OneNote. And we'll spend some time with OneNote as well. All right, let's switch back to Microsoft Word if you still have that running, back to the Home tab and we'll continue from here.
- Exploring the new interface and Ribbon
- Working with Word's Design tab
- Formatting with the Styles pane
- Using Smart Lookup in Excel
- Using Excel's Analysis ToolPak
- Investigating themes in Word and PowerPoint
- Creating and sharing notebooks with OneNote
- Viewing email, calendars, and weather in Outlook