In this video, staff author Jess Stratton shows uses how to navigate through the main screen, where Word, Excel, and PowerPoint share a common interface.
- [Instructor] Word, PowerPoint, and Excel share some common navigation features. I'll use Word to demonstrate. The main screen of the app is how you choose whether you want to create a new document or open an existing one. If you want to open an existing doc, you need to decide where you're going to open it from. All the way to the left in dark blue is the Navigation bar. If you've added a photo to your Microsoft account, you'll see it here at the top of the screen. Otherwise, it's just going to be a placeholder circle with your initials on it.
Tapping that photo or circle will allow you to see the currently signed in account and any connected services. For example, Microsoft OneDrive or SharePoint. To sign out at any time, tap the account itself and then tap Sign Out. To go back, tap the blue account button. To add a new connected service, tap Add a Service. It's going to bring up a long list of all the potential Cloud services you can add to your account.
I'll tap Cancel. Tap New on the left hand side to create a new document. You'll be brought to the Template screen which I'll go over in depth for each individual app. To quickly create a new fresh blank document, the option New Blank Document will always be the first one in the list. However, you can scroll through to see all your choices. There's a lot of templates that you can choose from. Tap Recent on the left hand side to access any files that you have accessed recently.
You can tap the file name itself to open it or you can tap the thumbnail icon all the way on the right hand side to pin it to the very top of the recent list. This is useful if it's a file that you access all the time. Tapping the three dots will give you more options. For example, you can rename the file, share it, delete it or remove it from the recent list. The Shared button on the left hand side will show you any documents that somebody else has shared with you.
Finally to open up an existing document, tap Open on the left hand side. You can choose from opening a file directly on the iPad itself or from a OneDrive account, a SharePoint account or you can tap Add a Place to add a new Cloud account. Tapping your OneDrive account will show you your complete file structure that you have saved in that Cloud service. For example, I can tap on a folder and now I can keep navigating by tapping through these folders until I find something that I want to open.
At any time, I can swipe quickly to the right to go back to the main list of places. It's also important to note that when you do open a document from OneDrive, it's going to first download it onto the iPad. You can work on it and then when you're ready to save it, it's going to be re-uploaded back to OneDrive. Finally, down here at the very bottom of the screen is a button called Office Apps. If you need to get any more office apps installed onto your iPad quickly, this is a great way to do it.
I'll tap done to get out of this screen. That's the basic navigation for all three apps, Word, PowerPoint, and Excel. I'm going to show you the toolbar interface of Word. However, now you know how to open up a new or recent document from any of the apps.
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- Installing Office on an iOS device
- Exploring the interface
- Creating and editing documents, spreadsheets, and presentations
- Sharing files on the go
- Finding and replacing text in Word
- Inserting pictures and charts in Excel
- Presenting slides with PowerPoint and your iOS device
- Accessing email and calendars in Outlook
- Collaborating with others