Join Gini von Courter for an in-depth discussion in this video Customize and use categories, part of Efficient Email Management with Outlook 2016.
- [Voiceover] If you used Outlook a while ago…and haven't used it recently,…then you might think that you use flags…to be able to categorize things,…but we actually don't use flags for that purpose anymore.…We'll talk about flags in the next set of movies.…Flags are for follow up.…Categories are for categories.…And you have the ability to assign…not just these six categories but many categories…so that we can group and sort items.…The categories that we create here…are used in all the Outlook applications,…so if we create a category here for Travel,…then we'll have that same category in our Calendar…in that same category in Tasks, and in People, and so on.…
Now, rather than having a small flag,…we'll actually have a color swatch…and it shows up not just here…in the information viewer for our Inbox,…but also shows up in the message itself, which is nice.…It's very easy to spot the categories that we've assigned…because they stand out visually.…That's why colors are so great.…The first time I assign any of these built-in categories,…
AuthorGini von Courter
- Viewing messages by conversation
- Ignoring a conversation
- Using Mailbox Cleanup
- Arranging email by date or by sender
- Sorting and filtering views
- Creating inbox folders
- Customizing and using categories
- Using a custom search folder
- Creating Quick Steps and email rules
- Using automatic replies
Skill Level Intermediate
Outlook 2016 Essential Trainingwith Jess Stratton2h 49m Beginner
1. Reviewing Messages
2. Putting Views to Work
3. Getting Organized with Folders and Categories
4. Automating Actions with Rules and Quick Steps
Next steps1m 21s
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