Join Maria Langer for an in-depth discussion in this video Creating a table of contents from other styles, part of Word 2013: Creating Long Documents.
- Okay I get it, not everyone uses Word's outlining feature or built-in heading styles to create their documents. Some people create documents and make their own styles as they go along. There's nothing wrong with that until it's time to generate a Table of Contents. Then it makes a tiny bit more work for you. The sample document I have open is called, "Book of Ipsum," and you can find it in the Chapter Seven folder. It's a bunch of gibberish, 14 pages of it in fact, and it makes use of styles to format chapter names, A-heads for main headings, and B-heads for subheadings.
You can see these style names up in here in the "Styles" area. I want to create a Table of Contents based on these styles. The first thing I need to do is position the insertion point where I want the Table of Contents to appear. I want it on the first page right under the author name, so I'll click in this empty paragraph right here. Then I'll click "References," "Table of Contents," and "Custom Table of Contents." This is the same dialogue box we saw in the previous video, but it's not what we want.
We need to tell Word which styles correspond to which Table of Contents heading levels. To do this, we need to go deeper. Click "Options." The "Table of Contents Options" dialogue box lets you match up document styles with Table of Contents or TOC levels. Right now Word thinks you're going to use Heading 1, Heading 2, and Heading 3, but we're not. We're going to use Chapter Name, A-head and B-head. We need to enter the level numbers in the boxes to the right of each of those style names.
So the Chapter Name is level one, so I'll type a one in here. If my document was inconsistently formatted and used Heading 1 in addition to Chapter Name, I could leave a one in that box, but it doesn't, so I'll remove it. Then I can enter a two and a three beside A-head and B-head. And then I can remove this two and three. You might want to scroll down in this list to make sure there's no surprises down there, anything else that might be turned on or identified.
And there isn't, so we're okay. I'll scroll back up. I want to point out that there is another way to create a Table of Contents, and that's with tags, "Table of Contents Entries." If you use that feature, you'd have to first to tag all the text's Table of Contents entries, and then in this dialogue, you would turn on this checkbox. Although this is doable, I don't recommend it. It's time consuming, and very easy to mess up. So I'm not even going to cover it in this course. Everything is good to go here, so I'll click "OK." Back in the "Table of Contents" dialogue box, I could make changes to other options here, but everything's okay, so I'll just click "OK." Word creates a Table of Contents and inserts it into the document.
I'll press Ctrl + home to go to the top. That wasn't so hard, was it? It sure beats typing it out manually. So that's two ways of creating a Table of Contents in your documents. From an outline's headings, and from other styles. Later in this course I'll explain how you can modify the format of your Table of Contents to change their look and feel.
- Understanding challenges with long documents
- Exploring the process for building a long document
- Structuring a document with outlines and master pages
- Adding captions
- Working with footnotes and endnotes
- Inserting citations and managing sources
- Creating an index with a concordance file
- Numbering chapters and pages
- Formatting page breaks
- Including headers and footers
- Adding a cover page
- Setting the document theme
- Updating automatically generated content
- Formatting long-document components
- Printing a long document