- In this chapter, we'll take a look at how to create a presentation from scratch. I'm here in the presentation gallery again and I want to start with a completely blank presentation, meaning something with no preset graphics, images, or backgrounds. So I'll double-click the blank presentation template. And now we're looking at a new presentation with a default first slide containing text boxes where we can customize or add a title and subtitle. These are called placeholders. I'll click where it says "Click to add title." That placeholder text immediately disappears and now I have a flashing cursor, which means I can just start typing. Throughout this course I'll be working on a presentation for a fictitious chain of hotels called Landon Hotels.
Now if I press return or enter, that takes me to the next line. I don't want two lines of text in my title in this case, though, so I'll press backspace to undo that. To move to the next placeholder I'll instead click in it. Again the placeholder text disappears and I can type in my own. Then I'll click outside the text box to see how my slide looks so far. As soon as you type inside a placeholder box clicking outside of it hides the borders of the box so you can check out how the slide really looks. To continue working on or editing text just click the text to get inside the text box again and keep adding your text. Also note that you don't have to use all the placeholders on a slide.
I'm going to hit Control Z a couple of times until I get back to the original subtitle placeholder. Now if I click outside that box I still see the placeholder but if I show this in slide-show mode, which again is the viewing mode for presenting, notice we don't see that placeholder text. I'll press Escape. So you don't have to delete placeholders if you're not using them. You can delete them, though, by clicking on the border of the placeholder and then pressing delete. You might want to do that if you're sure you're not going to use a placeholder and you find it distracting to have it there on the slide. I'm going to undo that again, though, and I'm going to type in the original subtitle again.
All right so there's my title slide. Let's add another slide. Up here in the Home tab of the ribbon you can either click the New Slide button, which immediately adds a new slide, in this case with a title placeholder and a bulleted list placeholder, I'll just undo that. Or you can click here where it says New Slide with a down arrow next to it to choose a different layout. This let's you choose a layout that's closest to what you have in mind for the information you want to present. So for example, if you want to have two columns of text, you might choose one called Two Content, or you might want a picture with a caption, and again we'll undo that. But arguably one of the most common and useful slides is the default one you get by clicking the New Slide button, which gives us this layout called title and content, and again has placeholders for a title and a bulleted list.
So now that new slide's thumbnail has appeared here on the left, and I can click to add text. In the content area you can also click to add text but notice these icons in the center of the placeholder. These are actually buttons which allow you to quickly add different types of content. So I could click to add a table or a chart, or a video. But in this case I just want to add some text so I'll click in the box and start typing. I'm just pressing return after each item to move to the next bullet point. Now, even with content in the placeholders I can still change the layout of the slide by coming up here to the layout menu.
And here I can choose different layouts. Notice the content gets shifted around and I can determine if I like any of these better than the layout I started with. I'm just switch back to the original layout. So now I have two slides of my presentation and I can switch between them by clicking their thumbnails over here. Any time I need to work on one, I just its thumbnail and I can start editing it. All right, now I should probably save this presentation so I don't lose any work. You can either click the File tab to go to Save from here, or just click the Save button here at the top of the window in the quick access bar. And for this example I'll choose to save this on my Desktop so I'll choose Browse and select my Desktop, and I'll call this directors presentation.
Now you can also choose to save your presentations to an online location like your personal OneDrive account or your business OneDrive account if you have one, which would allow you to access this presentation from any computer connected to the internet. But again in this case, I'm just going to save it locally here on my computer. This is also where you can choose the format you want to save the presentation in. In most cases just go with the default PowerPoint presentation format. If you need to save your presentation so people with older versions of PowerPoint can open it, you can choose the PowerPoint 97-2003 presentation option. And as you can see there are also several specialty formats here for specific situations but you'll most likely not need to use them.
So I'll click Save. All right, I've got a good start on building my presentation, it's now saved, and I'm ready to keep working on it.
- Examine methods for creating new slides and sections.
- Review how to use the Format panel to customize text boxes and shapes.
- Explore adding audio and video to slides.
- Identify processes and best practices for creating slide backgrounds.
- Examine methods for presenting and efficiently navigating the slide deck.
- Recognize how to save work to the cloud or your local PC.